Records Specialist

• Process student records for admissions and enrollment through the Registrar's Office centralized processing center
• Verify document authenticity according to state and federal guidelines
• Provide specialized support for transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests
• Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues
• Manage and adjust student records to maintain compliance with state, federal, and institutional standards
• Collaborate with departments statewide to implement appropriate student-record protocols
• Use online applications to verify and maintain accurate academic records
• Guide students on acceptable domicile evidence and residency reclassification requirements
• Demonstrate TSTC core values of Excellence, Accountability, Service, and Integrity

• Associate's Degree, Bachelor's Preferred
• Exceptional experience may be considered in lieu of educational requirements
• 1-3 years of experience in student records management, higher education, or a related field
• May be required to take National Student Clearinghouse Training or Texas Higher Education Coordinating Board Reporting training
• Proficiency in maintaining and organizing student records
• Ability to verify document authenticity according to guidelines
• Skill in identifying and resolving discrepancies in student records
• Ability to collaborate effectively with departments to ensure compliance
• Proficiency in using online applications for record-keeping
• Knowledge and expertise in transcript printing and enrollment verification
• Understanding of residency requirements and ability to provide guidance
• Must present acceptable original documents proving identity and authorization to work in the United States by the third day of employment
• Criminal history background check required for finalists

Demonstrates expertise in student records management, ensuring compliance with state, federal, and institutional standards while effectively collaborating with departments. Proficient in verifying document authenticity and guiding students on residency requirements.

• Student Records Management
• Document Authenticity Verification
• Transcript Printing
• Enrollment Verification
• Collaboration with Departments

• Maintaining Student Records
• Organizing Student Records
• Identifying Discrepancies
• Resolving Discrepancies
• Using Online Applications

• Effective Collaboration
• Attention to Detail

• National Student Clearinghouse Training
• Texas Higher Education Coordinating Board Reporting Training

• Higher Education
• Admissions
• Enrollment
• Residency Requirements
• Compliance Standards