Administrative Assistant: Admissions and Enrollment

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
2/4/2026

Location:
Bishop McDevitt High School
Admissions Administrative Assistant
Full-Time 12-month position. This position may require occasional evening and weekend work to meet department needs and project/event deadlines.
City & State: Harrisburg, PA
School:
Bishop McDevitt High School

Nature of Position: This job is partly administrative and partly clerical. Position calls for a fair share of hospitality and discipline. The designated person needs to officiate and administer, as well as cater to the norms of cordiality. They need to understand, accept, and abide by the School's philosophy and mission statement in keeping with the school's Catholic character and Gospel values.

They will assist the Director of Admissions in the administration of the school by performing a variety of complex and responsible secretarial and routine administrative support functions, and direct and coordinate the workflow and activities processed through the school's admissions/enrollment office. Employees in this classification receive limited supervision within a broad framework of policies and procedures. Employees in this classification may direct and coordinate the work of others.

This job class requires in-depth knowledge of school site operations and administrative procedures, as well as a high level of secretarial skills and the ability to function independently.

Reports to: Director of Admissions

Job Description:

• Handling inquiries:
  Serve as the first point of contact for the office. This includes assisting visitors and walk-ins, answering the admissions phone, and responding to emails. Greet visitors, answer telephone calls, and respond to emails about admissions and the application process.
• Processing applications:
  Assisting with the processing of applications and supporting documentation such as transcripts and test scores. Review applications, verify information for accuracy, and ensure completeness.
• Maintaining records:
  Updating and maintaining student information in databases and/or physical files. Maintain student records, update and/or create databases, and organize application files in a neat and timely manner. Review, enter, and maintain prospective and new student records. This includes, but is not limited to, processing applications and transcripts, entering test scores, and scanning admissions documents.
• Scheduling and coordination:
  Scheduling tours, meetings, and other admissions events.
• Communication:
  Effectively communicating with partner schools, prospective students, families, and other stakeholders via phone, email, and in-person. Provide information about the admissions process, answer questions, and communicate with applicants and their families.
• Administrative tasks:
  General office support, including preparing documents, filing, handling mail, ordering supplies, and preparing admission reports. Update and maintain procedural manuals.
• Supporting Admissions & Enrollment events/efforts:
  Assist with department activities and events, including Open Houses, Crusader Experience, campus tours, Shadow Days, and preparing materials. Assist with activities such as emailings and preparing information packets.
• Problem-solving:
  Assisting with problem-solving related to admissions inquiries and issues.
• Collaboration:
  
  Working with other departments and staff to ensure smooth admissions operations.
• Student Ambassadors:
  Assist with duties related to Student Ambassadors, including scheduling and supervision.
• Other duties as assigned:
  The duties outlined above are meant to serve as examples of the types of tasks that may be assigned. The absence of specific duties does not exclude them from the role if they are similar, related, or logically connected to the position.

Skills and Qualifications:

• Organizational skills:
  Ability to manage multiple tasks and their corresponding deadlines, prioritize, and maintain accurate records.
• Customer service skills:
  Providing high-level support and guidance to prospective students and families.
• Communication skills:
  Excellent written and verbal communication skills. Clearly and effectively communicate with a diverse…