Administrative​/Executive Assistant T2

Job Title

Nature of work – remote, but US east coast time zone based. Performs business support activities, with core tasks of creating and managing purchase orders, managing actual spend vs budget, creation of new suppliers and cost centers, liaising with internal and external teams, enhancing policies and procedures, raising tickets for support, and proactive follow up of teams. In addition to this, the role includes maximizing the efficiencies of the business to which the support is being provided, keeping systems and records up to date, and performing administrative tasks according to set policies and procedures.

Minimum qualification – Admin Experience/Knowledge

Duties and responsibilities:

• Perform business support activities, primarily creating and managing purchase orders within Ariba system
• Providing guidance and direction to staff for best practice in what is required to raise a PO
• Review documentation for completeness throughout the ordering process
• Follow up for invoicing and submission of invoices
• Managing escalations when PO's are blocked
• Liaising with internal and external teams in relation to purchase order
• Enhance policies and procedures based on experience and observations
• Manage creation of new cost centers and suppliers
• Tracking orders against the plan, and invoices against the orders
• Monthly reporting of actuals vs plan

Other comments:

Attention to detail
- Self starter
- Medium / large business job experience
- Preferable Ariba or other large enterprise ordering system