Executive Assistant - Non Profit

Leadership

Act as strategic partner to the Executive Director and their direct reports, using best judgment to handle multiple requests for time on their calendars, as well as other competing priorities

Anticipate operational and administrative needs, proactively addressing such needs and understanding when to escalate issues to keep leadership informed.

Navigating through ambiguity and effectively problem-solving to drive projects and organizational goals to completion.

Plan and lead the coordination of events and meetings

Serve as a key liaison to the Board of Directors

Build relationships within the organization and with external stakeholders to support organizational objectives

Be discrete and maintain confidentiality

Develop and disseminate internal/external communications

Prepare presentations, agendas, meeting minutes and other materials for a variety of audiences

Identify operational efficiencies

Build and maintain operational reports, such as KPI snapshots

Prepare Executive Director for meetings and effectively summarize information for operational decision-making

A self-starter with a strong sense of ownership

Excellent time management and strong organizational skills

The ability to prioritize multiple tasks and anticipate potential problems

A thorough knowledge of organizational policies and procedures

Significant experience providing support to executive-level staff

Proven ability to handle confidential information appropriately

Experience working with Executive Staff and Board of Directors, prior experience working for senior-level staff within a large organization

Must be able to exercise judgment, tact and diplomacy on behalf of Executive Director when dealing with other levels of management and Board of Directors

Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)

Excellent customer service, and oral and written communication skills

Professional and articulate with strong attention to detail

Ability to work efficiently, effectively, and independently, with minimal supervision, and to see projects through to conclusion.

Proof of vaccination OR submission of weekly negative COVID-19 test (PCR). Cost of the test is at the employee’s expense unless they meet the legal requirements for a medical or religious exemption.

Bachelors preferred

Minimum of 5 years’ experience supporting C-Level/Executive management in the for-profit and/or non-profit environment.