Administrative Officer

Position Information

Section:
Office of Public Engagement/Executive Office

Class:
Administrative Officer I

Location:

Harrisburg

Telework:
This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.

Position Type:
Full-time, Non-civil service, Non-union

Work Hours:

8:30 – 5:00

Salary Range:
Starting salary of $53,536

Basic Function

The Office of Attorney General (OAG) seeks an Administrative Officer. The Administrative Officer will support the Office of Public Engagement (OPE) in the implementation and monitoring of core programming, event requests, and various initiatives. They will also serve as the grant coordinator for the Community Drug Abuse Prevention grant, reviewing all applications, communicating with applicants, submitting to the committee for approval, assuring the legal document is executed, and reviewing reimbursement documents for compliance.

This position will assist with a broad range of operational duties in support of OAG public engagement efforts including education workshops, outreach, presentations, event coordination, and partnerships with communities statewide.

• Manages and monitors several email inboxes throughout the day
• Schedules virtual meetings for Education and Outreach Specialists, Constituent Services staff, and other requestors
• Assists outreach specialists in planning travel as needed, and receives and submits their receipts for reimbursement
• Plans and submits purchase requests for events, office supplies, and other items as needed
• Acquires a purchasing card for OPE purchases and is responsible for keeping proper records of purchases and coding them correctly per the Purchasing Unit guidelines
• Sends out Event Feedback forms weekly and monitors responses
• Assists in scheduling outreach specialists and other OAG staff for public speaking / presentations
• Plans, coordinates, and manages large-scale outreach and training events
• As needed - Participates in community and legislative events, engaging with the constituency and answering questions about the agency
• Reviews contracts from event hosts and organizations for legal language that may need changed, and works with the point-of-contact on changes before submitting to the Legal Review Section for approval
• Submits invoices for payment
• Reviews and monitors community grant applications that are submitted and remains as the point-of-contact for the duration of the performance period
• Organizes and keeps records of all grants in the process of being reviewed, signed, or reimbursed
• Receives and submits receipts from grantees for reimbursement
• Assist Constituent Services with calls and emails, as needed
• Performs other tasks as requested

• A bachelor's degree from an accredited institution and two years of experience in varied office management or staff work OR
• Any equivalent combination of experience and training

• Strong administrative skills
• Office management skills
• Detail oriented
• Proficiency with Excel
• Strong organization skills
• Experience managing accounts and budgeting
• Experience coordinating or managing grants
• Experience planning and coordinating events

This position qualifies you for the Commonwealth's benefits package which includes medical, prescription, dental, and vision coverage. Medical coverage is available on your first day of employment! Prescription is also available on your first day, for an additional cost for the first 90 days of employment. Dental and vision are available after 90 days of employment as well. Flexible Spending Accounts (FSA) are available to all employees, regardless of enrollment in our benefits.

Paid Time Off OAG employees receive 12 paid holidays each calendar year, along with earning paid vacation time and sick leave each pay period. Retirement For new employees, the State Employees' Retirement System offers various options for enrollment into our retirement plans. You will receive specific information on these options shortly after you begin employment.