Clerical Assistant

As a Clerical Assistant 2 with the Department of Transportation, you will play a key part in keeping garage and maintenance activities running smoothly. This position allows you to learn important administrative processes while supporting staff in Centre and Clinton Counties. You will handle documents, records, and communication that help the team stay efficient. This role provides a steady and rewarding way to build your clerical experience.

This position supports the garage and maintenance operations by handling records, documents, data, and communication for staff in two counties. The role helps ensure that fuel records, forms, corrections, and clerical needs are handled accurately and on time. As a Clerical Assistant 2, you will perform the following duties:

• Fuel Records:
  Maintain daily fuel distribution records, including cards, clearances, reports, and transaction logs
• Document Handling:
  Copy and distribute paperwork for garage and maintenance personnel across both counties
• Form Review:
  Check M-614 forms for accuracy and notify staff when corrections or computer updates are needed
• Office Filing:
  Organize and file daily equipment forms and other documents in the proper locations
• Staff Support:
  Assist managers and supervisors with typing, data entry, and basic clerical needs
• Purchase Tracking:
  Record garage purchases and monitor the progress of parts orders

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00 am to 3:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework:
  You will not have the option to telework in this position.
• Salary:
  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.
• To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.