0.5 Administrative Assistant to Curriculum Supervisor

Administrative Assistant To Curriculum Supervisor

Assists in the efficient operation of the Curriculum Office by performing a wide variety of communication, clerical, record-keeping, and general office duties with minimal direction and supervision from supervisors and staff.

Essential Functions:

• Tracks grants and expenses and produces financial reports for review by the supervisor.
• Processes timesheets for the department and/or program participants and submits to payroll.
• Creates and maintains databases for tracking expenses, accounts, parts, and related data.
• Maintains and enters data into Power School accounts, creates spreadsheets to track expenses, and informs management of available funds.
• Answers inquiries regarding programs and services.
• Maintains office supplies and arranges for equipment service.
• Ensures understanding and compliance with established policies and guides.
• Anticipates requirements for the department and staff, assembles information for due reports, and tracks events or situations to keep supervisors/coordinators and staff informed.
• Understands the organization and functions of the District and schools, as well as office policies and regulations.
• Maintains calendars and schedules appointments and conference calls on behalf of the division supervisor/coordinator with various MCPS and community stakeholders.
• Follows up requests for information with phone calls/email as necessary.
• Makes travel arrangements and processes travel vouchers.
• Answers telephones, addresses the issues, or routes calls to appropriate staff if action cannot be taken immediately.
• Attends meetings, takes minutes, types them, and distributes them to appropriate stakeholders.
• Sets up and maintains department files.
• Gathers and compiles information for reports and other purposes.
• Prepares written materials from drafts, verbal instructions, or prepares correspondence to be signed by the supervisor.
• Produces a variety of documents (letters, memos, reports, psychological evaluations, bid documents, announcement forms, etc.) from rough draft copy, verbal instructions, and brief notes.
• Assembles files and data for meetings/training for staff and attendees.
• Maintains electronic data files of documents in accordance with established procedures for creating, purging, and storing backup files.
• Arranges for building service assistance as needed.
• Sets up and arranges division conferences and meetings (Activities may include ordering food, setting up, advertising, etc.)
• Performs related work as required.

Education and/or Certification

Required:

• High School Diploma or GED diploma required.
• Associate's Degree preferred

Experience Needed:

• Prior experience in an office environment, preferably in a school district.
• Working within deadlines.
• Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Knowledge of:

• English, spelling, general vocabulary, and arithmetic.
• Current office practices, procedures, and equipment.
• The general organization and functions of the District's major departments and offices.
• Google and all associated functions: email, calendar, Docs, Sheets, Slides, etc.

Requisite

Skills:

• Good oral and written communication skills.
• Proficiency in operating desktop and laptop computers.
• Software proficiency with the District's applications, including Power School eFinance and Frontline Professional Growth and Absence Management.
• Positive attitude and flexibility.
• Must be cooperative, congenial, and service-oriented.
• Must be courteous and get along with others.
• Ability to:
  Keep complex records, assemble and organize data, and to prepare reports from such records;
  Carry out continuing assignments on one's own initiative. Take rapid and accurate dictation from individuals or group meetings may be required for some positions.

ADA Compliance:
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.

Physical Requirements:

Choose one of the following.

• Sedentary: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a…