Teamsters Clerk Ii

Position: TEAMSTERS CLERK II
Job Title:

Teamsters Clerk II

 Department:
Prothonotary's Office

 Starting Rate: $15.00 per hour

 Dauphin County Prothonotary's Office is currently accepting applications for the
 full-time position of Teamsters Clerk II. This is responsible clerical support
 work, involving customer service, moderate typing/data entry, and appreciable
 docketing and filing in the Prothonotary’s Office.  An employee in this position
 receives, reviews, copies, routes, dispatches, and/or files standard legal
 documents, reporting discrepancies to the elected official or his/her designee.
  The incumbent types standardized legal documents (hard copy); demonstrates and
 describes procedures to junior staff; and reports to the Prothonotary or 1st
 Deputy, as the former directs. The employee in the Teamsters Clerk II role is
 responsible for but not limited to performing the following essential functions
 listed below:

 ESSENTIAL FUNCTIONS OF JOB

  1. Retrieves mail from Post Office box on a daily basis.
  2. Receives and numbers Federal Tax Liens; scans, indexes, redacts and files
     same.
  3. Receives and numbers Clerk of Court Judgments; scans, indexes, redacts and
     files same.
  4. Processes Building Stipulations and enters into system.
  5. Dockets, scans, indexes, including entry of Image  into Full Court
     system to appropriate case and ROA entry, and filing.
  6. Receives Notices of Satisfaction/Release of Federal Tax Lien; annotates and
     files same.

OTHER DUTIES OF JOB

  1. Answers customer queries, in person and by phone; retrieves, interprets,
     and/or copies and dispatches requested information.
  2. Assigns docket numbers for civil actions, as received.
  3. Greets and directs visitors; retrieves and copies public records, or directs
     callers to proper repository, as requested/according to standard procedure.
  4. Maintains and updates dockets; files Orders of Court according to
     established procedures.
  5. Notarizes documents, in accordance with applicable law.
  6. Opens, sorts, and routes mail; answers phones, routes calls, and takes
     messages.
  7. Transcribes data for exemplified records; ensures affixing of prescribed
     signatures to records dispatched out of states.
  8. Performs other job-related duties as required.

BACK-UP DUTIES

* Processes custody orders, entering into Full Court System; scans, indexes and
    files orders; holds Custody Orders for attorney pick-up.
  
* Copies and forwards original conference summary reports to Court
    Administration; distributes copies to the parties when envelopes are
    provided.
  
* Responsible for divorce actions including certification of decrees; mailing
    of notices to Department of Health.  Provides monthly report of actions to
    Prothonotary.

SUPERVISION RECEIVED

* Receives instruction and supervision from the Prothonotary or 1st and 2nd
    Deputies in regard to daily work duties.

SUPERVISION GIVEN

* None.

WORKING CONDITIONS

* Works indoors in adequate office space, lighting, ventilation and
    temperatures.

PHYSICAL/MENTAL CONDITIONS

  1. Must possess ability to record, convey and present information, explain
     procedures and follow instructions.
  2. Must be able to sit for long periods throughout the workday, with
     intermittent periods of standing and walking and occasional periods of
     bending, twisting, carrying, pushing, pulling, stooping, reaching as
     necessary to carry out essential job duties.
  3. Dexterity requirements range from coordinated movements of fingers/hands for
     typewriter and computer, to simple dexterity of feet/legs/torso as necessary
     to carry out job duties.
  4. Sedentary work, with occasional lifting/carrying of objects with a maximum
     weight of ten pounds.
  5. Must be able to cope with the physical and mental stresses of the position.
  6. Must be able to move frequently throughout the workday as needed to carry
     out essential job duties.
  7. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS

A.
EDUCATION/TRAINING

* Graduation from high school or an accredited equivalency program; computer
    proficiency in Microsoft…