Clerk Typist

This is an administrative staff position involving various administrative assignments, designed to assist in the management of the administration of agency. This position requires a skill-set to work independently and within the confidentially parameters set forth in the state and federal confidentiality laws and regulations. Ultimately, this position involves a working knowledge of a plethora of administrative duties in order to assist in the logistical management of the single county authority of the counties of York & Adams.

It is expected that initiative and performance shall be executed with considerable independence.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Acquire and maintain all needed and required trainings relevant to work responsibilities and assignments.
• Acquire a practical understanding of the state, federal, and county policies, procedures, grant agreements, etc. relevant to the position responsibilities
• Acquire a practical knowledge of the drug and alcohol state and federal confidentiality laws and regulations.
• Act as technical support liaison with York and Adams County IT for all agency staff.
• Responsible to take notes and type a variety of letters, memos, agendas, resolutions, correspondence, and minutes of meetings and similar documents into draft and final form.
• Responsible to proofread typed materials to ensure that the information is grammatically and typographically correct.
• Participate in meetings gathering information to provide staff with current meeting minutes
• Organize and set up formats and layouts for printing booklets, pamphlets and brochures.
• Schedule appointments and meetings as directed.
• Sort, channel, route and circulate correspondence, as directed.
• Assist in the preparation of the required county, state, and federal reports, policies and procedures within administration, case management, fiscal, and prevention, as directed.
• Enter data as requested.
• Systemize and assist in the execution of the trainings hosted by the agency as required.
• Coordinate and facilitate the SCA training series by securing sites, caterers, speakers and taking registrations, securing PCACB credits and completing all required Dept of Drug and Alcohol Programs (DDAP) paperwork. Additionally, must collect payments and forward to Fiscal Department.
• Assist with preparation of the required state, federal, and county reports in accordance with the assigned due dates.
• Assist in meeting deadlines in time-limited projects as directed and assigned by supervisors.
• Maintain filing systems for case management records and files
• Maintain a current organizational chart as indicated by DDAP
• Act as liaison with the York County webpage designate to ensure the agency webpageremains current.
• Regulate waiting room; ensure handouts are current, relevant, organized and available.
• Systemize and regulate archived items while ensuring confidentiality of client information.
• Plan and organize activities for all staff to help foster strong morale, teamwork and a positive attitude within the organization.
• Assist in the management of service provider agency contracts, letters of agreement, memorandums of understanding, etc. as directed by supervisors.
• May function as a lead worker by distributing and interpreting work to subordinate staff.
• Responsible for all other detail of a technical nature as it relates to administrative…