PHENND Fellows VISTA Program Operations Coordinator, PHENND

PHENND Fellows VISTA Program Operations Coordinator, PHENND University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

PHENND Fellows VISTA Program Operations Coordinator, PHENND

Coordinator B

Coordinates and supports a broad portfolio of programs, projects, and operational activities for a department, school, or center. Coordinates day to day activities and partners with leaders to oversee the development and execution of key components of a project or program.

• VISTA Recruitment - lead recruitment effort, with the support Program Manager, to engage a full cohort of 29-34 VISTAs for the upcoming program year. This includes reviewing applications, communicating with candidates throughout the recruitment process, conducting or coordinating initial phone interviews, providing technical assistance to candidates, keeping record of candidate status, and sending follow-up correspondence and retention communications to keep candidates appraised of their status as well as ensuring they complete required tasks to become part of our program if accepted.
  
  Maintain the Recruitment Tracker spreadsheet and Dashboard and train part-time staff in the usage of Recruitment Tracker and Dashboard. Create agendas and convene weekly recruitment team meetings. Additionally, they may participate in promoting the program to potential candidates through social media and recruitment fairs.
• Data collection and progress monitoring -- oversee VISTA monthly reporting process; track and download submissions of monthly reports; follow-up with VISTAs who have not submitted reports; assist Program Manager with reporting to Ameri Corps with quantitative data for bi-annual reports. Track attendance at all trainings and events; administer absence reports and follow up with VISTAs for record keeping. Compile and analyze data for reporting purposes (e.g., PHENND Annual Report, Progress Reports)
• VISTA Training and Professional Development - Play as supporting role in the orientation and training of current VISTA Members. In collaboration with VISTA Program Manager, design overall schedule, support implementation, especially through assuming responsibility for all training logistics (room reservations, catering, video conferencing). Under the guidance of VISTA Program Manager create or improve specific lesson plans for training and workshops as needed, including soliciting feedback from VISTAs.
  
  Lead the planning and organizing of annual Life After VISTA/Ameri Corps professional development conference. Develop any other sessions per interest and expertise.
• Systems Development/Maintenance - Organize institutional processes and documentation such as creating orientation and training calendars, creating manuals for VISTA process such as recruitment and orientation and check-ins, designing or improving templates for documentation and soliciting feedback, and maintaining electronic files for VISTA program.
• Financial/Personnel - support agency director with VISTA Payroll process by serving as a payroll administrator. Handle bi-weekly tracking of reimbursements to VISTAs and/or purchasing…