Programs Coordinator

Job Title:

Programs Coordinator

Department:
Administrative Operations (Angelika Weakland)

FLSA:
United States of America (Exempt)

Location:

Philadelphia Campus

The Program Coordinator provides comprehensive administrative, academic, and operational coordination for graduate programs in School Psychology and Counseling. Working collaboratively with students, program directors, faculty, the Dean, and other institutional offices, the Coordinator supports the effective administration, continuous improvement, and day-to-day operations of the assigned graduate programs.

Responsible, in collaboration with the School Psychology Department Chair, for the general administration of School Psychology MS, EdS, PsyD, PhD and certificate programs. Responsible, in collaboration with the Counseling Department Chair, for the general administration of the MS in Mental Health Counseling program. Collaborate with Chair of School Psychology Department, program directors, and Dir. of Administrative Operations (DAO) on School Psychology Programs’ NASP, APA, and BCBA accreditation and designation applications.

Collaborate with Chair of Counseling Department and DAO on Mental Health Counseling program’s CACREP accreditation application/documentation. Develop and maintain program databases that will assist with submission of accreditation and designation applications and on-going reporting. In collaboration with Program Directors/Chairs, coordinate School Psychology and Counseling programs schedules: confirm faculty teaching assignments and provide information to DAO to prepare payroll; ensure courses are taught in proper sequence;

ensure equal distribution of students assigned to various sections of a class; ensure prerequisite course requirements are noted; coordinate with Registrar’s Office for classroom assignments; submit room set-up requests; maintain database of course syllabi; collect book orders, provide faculty with desk copies, and post selections to book vendor site; and other tasks related to the daily operation of the programs.

Manage School Psychology and Counseling testing materials inventory: place orders in consultation with School Psychology and Counseling Program Directors/Chairs/assessment instructors, implement storage system, oversee lending process and ensure that all materials are returned in appropriate condition or are compensated for. Prepare the resources for each term of the Assessment Series (fall, spring), maintain close contact with assessment instructors (core and adjunct faculty), ensure that all materials are ready for distribution for the appropriate term.

Assist Registrar’s Office in obtaining final course grades and updating incomplete grades, and process change of grade requests for School Psychology and Counseling programs. Provide necessary documentation to the Registrar for completion of BCBA certificate. Provide Registrar with on-going list of students required to take foundation and prerequisite coursework and/or approved for waivers and audits. Work with all Program Directors/Chairs to ensure that all appropriate documentation is submitted to the Registrar’s Office for any transferred course work, waivers and audits, as well as any other special circumstances regarding a student’s course‑load.

Collaborate with Program Directors/Chairs to develop and maintain Mental Health Counseling and School MS, Ed.S., Psy.

D., Ph.D. and certificate programs’ databases that track students’ progress through the programs, including foundation and prerequisite coursework, waivers, and audits. Assist DAO in development and coordination of new student orientation programs for all SPAP programs. Facilitate communication of orientation…