Program Team Leader

Position:
Program Team Leader Department:
Patient Support Center / Call Center

Reports To:

Patient Support Center Supervisor FLSA:
Non-Exempt Regular work shifts may vary:

The Pharmacies operating hours are 8:00 am – 11:00 pm EST Monday through Friday, and Saturday through Sunday 8:00 am - 8:00 pm EST. At our discretion five 8-hour shifts will be assigned during any of the pharmacy operating hours.

The incumbent is responsible for the daily execution and management of all daily activities as well as providing assigned work specialists. The Team Lead will work with internal and external team members to meet daily program Key Program Initiatives (KPI’s) in a timely and efficient manner.

• Effectively perform in a high-volume call center hub requiring a blend of soft skills (patience, empathy/compassion, active listening, problem solving) and technical/process skills (mastery of tools, knowledge base, adherence to SOPs, efficient multitasking, problem-solving) to handle numerous calls quickly and accurately, use available resources like knowledge bases, and maintain quality through focused communication and efficient workflow, ensuring quick resolutions while balancing speed with customer satisfaction.
• Receive and effectively route program referrals/prescriptions.
• Managing Exception Reporting.
• Effectively manage the team to accomplish daily tasks. Direct workflow and assignments as needed
• Answers team member questions, help with team member problems, and oversees team member work for quality and guideline compliance
• Develop contacts within each member pharmacy in order to maintain most current status on referrals for all programs.
• Maintain tracking document and crosscheck to ensure platform/tracking document accuracy.
• Provide weekly/monthly updates to manufacturer regarding referral status as required.
• Monitor quality and performance of the team and demonstrate the ability to provide feedback in an effective manner that drives change in behavior and results
• Receive and effectively route program "referrals" (prescriptions)
• Interface with programmers as needed to address any system difficulties
• Communicate with internal contacts, manufacturers, insurance companies, pharmacies and patients to achieve program goals.
• Attend manufacturer meetings to support ongoing program development.
• Hold engaging one on ones with team members.
• Effectively train or re-train team members. Identify training needs and provide coaching.
• Oversight on operations of all programs and management of work when directors not available.
• Manage attendance and tardiness.
• Monitor phone systems and queues to ensure all phone lines are covered throughout the day.
• Identify potential training gaps, escalating these to site leadership
• Alert site leadership to any potential staff matters, including performance or behavioral issues.
• Establish effective rapport with other employees, clients, physicians, pharmacies and clients.
• Adheres at all times to physical, administrative and technical safeguards related to core business when executing job functions.
• Attendance and schedule adherence is critical.
• Adhering to company policies and procedures.
• Possess a professional demeanor, focused on respectful communication, a positive and reliable attitude, and responsible behavior. This includes dressing appropriately, being punctual, maintaining composure, and demonstrating accountability for your actions.
• Working outside of core business hours may be required.
• Some travel may be required.
• Other duties as assigned.
• Compliance with the provisions of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations, as amended (“HIPAA”).

Success is defined by accurate and timely routing of referrals and reporting as well high levels of customer service. A high level of employee engagement is critical. Empathetic servant leadership is expected of the Program Manager Team Lead.

• Must be registered with the State of New Jersey Board of Pharmacy as a Pharmacy Technician.
• Must successfully complete the ASPN Pharmacies New Jersey…