Staff Accountant II

Prepares and maintains financial records to track the organizations assets, liabilities, revenue, and expenditure activities. Performs accounting duties in accordance with policies and procedures that include entering, posting, reconciling, and reporting functions. Position plays a key role in the financial close. The position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high volume workflow that may involve competing demands, and the ability to adapt to new work procedures as well as maintaining confidentiality.

Collects, processes, and produces CSB payroll. The incumbent plans his/her own work to ensure date driven deliverables are met. This position closely coordinates work assignments and responsibilities with the Accounting Manager and is supervised by the Accounting Manager. The position also works closely with the Human Resources Department.

This position is classified non-exempt under the provision of the Fair Labor Standards Act.

The primary goals are to ensure the timely and accurate processing of data related to CSB payroll, accounts payable invoices, and weekly deposits. This position works with a wide range of CSB staff. This position is responsible for handling and coordinating highly confidential information on behalf of the CSB, its employees, and consumers. All requisite personnel-related reporting must be independently completed in full compliance with federal and state laws and regulations.

• Processes and produces accurate bi-weekly payrolls, including direct deposits file.
• Prepare all state and federal payroll tax deposits for each payroll period.
• Reviews and approves monthly VRS Snapshot payment, reconciles related payroll records, and submits for approval.
• Prepares and reconciles monthly and semi-monthly VOYA payments and submits for approval
• Prepares quarterly Form 941s, reconciles the related payroll reports, and provides them to the Accounting Manager and/or CFO for review and submission.
• Prepares quarterly VA state tax and VEC Unemployment reports and reconciles related payroll records and submits for review.
• Generates IRS W-2 forms and reconciles related reports and information for each tax year.
• Provides orientation/training to new service provider staff on timesheet completion and other payroll related policies.
• Monitors and maintains payroll email inbox and appropriately responds to requests and questions in a timely and professional manner.
• Prepare all reports for the annual Worker’s Compensation Audit and assist the Accounting Manager and/or CFO with completion of the audit.
• Provides payroll records as requested during the annual financial statement audit.
• Maintains payroll reports and employee records in a manner that is easy to understand and locate in the event of questions.
• Maintains a payroll manual, ensuring appropriate documentation is current, complete, tested, and can support continuity of payroll operations during emergencies or other special situations.
• Coordinates, in conjunction with the Accounting Manager, the implementation of payroll-related upgrades or patches to the accounting system.
• Maintains confidentiality of financial and payroll data within the agency, especially within the finance team.

• Serves as the agency representative to all vendors.
• Serves as resource/consultant to other Board staff regarding accounts payable policies and procedures.
• New vendor set up:
  Determines which vendors are 1099, obtains W9’s, and runs sanctions.
• Manages and tracks purchase orders throughout the various CSB locations
• Matches and processes invoices against purchase orders, checks for completed documentation and duly authorized charges.
• Maintains and monitors standing authorization for purchases and/or payments, including rent assistance, utilities, etc.
• Completes credit applications
• Distributes/mails/sends files for accounts payables payments in a timely manner.
• Maintains a working knowledge of Agency organizations and expense chart of accounts.
• Reviews and reconcile all credit card statements including vendor specific and…