Staff Accountant

Overview

About The Job. Interested individuals should visit (Use the "Apply for this Job" box below). and submit an application by clicking the "Apply Now!" button.

Harrisonburg Rockingham Community Services Board (HRCSB) has an immediate need for a Staff Accountant. HRCSB is a quasi-governmental agency that specializes in the treatment of behavioral health and developmental disabilities. The ideal candidate will have experience and knowledge of systems, general ledger, chart of accounts, and account reconciliations. An understanding of processes including payroll, accounts payable and accounts receivable is required.

The ability to be a team player and provide support across functions as needed; ability to communicate effectively orally and in writing; exceptional interpersonal skills to obtain and clarify complex information; and obtain the cooperation of others within and outside of the agency.

General Statement Of Duties. Prepares and maintains financial records to track the organization’s assets, liabilities, revenue, and expenditure activities. Performs accounting duties in accordance with policies and procedures that include entering, posting, reconciling, and reporting functions. Position plays a key role in the financial close. The position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high volume workflow that may involve competing demands, and the ability to adapt to new work procedures as well as maintaining confidentiality.

Collects, processes, and produces CSB payroll. The incumbent plans his/her own work to ensure date driven deliverables are met. This position closely coordinates work assignments and responsibilities with the Accounting Manager and is supervised by the Accounting Manager. The position also works closely with the Human Resources Department.

• Processes and produces accurate bi-weekly payrolls, including direct deposits file.
• Prepare all state and federal payroll tax deposits for each payroll period.
• Reviews and approves monthly VRS Snapshot payment, reconciles related payroll records, and submits for approval.
• Prepares and reconciles monthly and semi-monthly VOYA payments and submits for approval.
• Prepares quarterly Form 941s, reconciles the related payroll reports, and provides them to the Accounting Manager and/or CFO for review and submission.
• Prepares quarterly VA state tax and VEC Unemployment reports and reconciles related payroll records and submits for review.
• Generates IRS W-2 forms and reconciles related reports and information for each tax year.
• Provides orientation/training to new service provider staff on timesheet completion and other payroll related policies.
• Monitors and maintains payroll email inbox and appropriately responds to requests and questions in a timely and professional manner.
• Prepare all reports for the annual Worker’s Compensation Audit and assist the Accounting Manager and/or CFO with completion of the audit.
• Provides payroll records as requested during the annual financial statement audit.
• Maintains payroll reports and employee records in a manner that is easy to understand and locate in the event of questions.
• Maintains a payroll manual, ensuring appropriate documentation is current, complete, tested, and can support continuity of payroll operations during emergencies or other special situations.
• Coordinates, in conjunction with the Accounting Manager, the implementation of payroll-related upgrades or patches to the accounting system.
• Maintains confidentiality of financial and payroll data within the agency, especially within the finance team.

• Serves as the agency representative to all vendors.
• Serves as resource/consultant to other Board staff regarding accounts payable policies and procedures.
• New vendor set up:
  Determines which vendors are 1099, obtains W9’s, and runs sanctions.
• Manages and tracks purchase orders throughout the various CSB locations.
• Matches and processes invoices against purchase orders, checks for completed documentation and duly authorized charges.
• Maintains and monitors standing authorization for purchases and/or…