Fiscal and Payroll Tech - Facilities Management

Fiscal and Payroll Tech - Facilities Management

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Business Services

Department: 100250 - FM Administration

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $41,500 - $43,575

No JMU only position: No

No grant-funded position: No

No Conflict of Interest designated position: No

Beginning Review Date: 7/6/2026

James Madison University's Facilities Management (FM) is seeking a Fiscal and Payroll Tech. This position will support the time keeping operations for all classified and wage employees by managing all time cards. In this position you will need to perform various accounting, billing and reporting functions for Facilities Management according to established State and JMU policies.

• Effectively maintaining time off and leave records for FM personnel
• Reviewing and creating reports for overtime, premium, and compensatory time for classified and wage employees
• Managing and coordinating training & travel requests for FM
• Processing departmental invoices for payment
• Reconciliation of all credit card invoices into Bank of America
• Process monthly chargeback billing and maintain a log of receivables open and paid invoices for yearly reconciliation
• Run reports from the financial system for each of the operational orgs at the beginning of the month
• Assisting with special projects or backup duties as needed

• Knowledge of generally accepted accounting principles and practices
• Knowledge of automated accounting and data management systems
• Knowledge of computer software such as Excel and Word
• Ability to organize work duties/tasks with minimal supervision
• Ability to compile and analyze financial and purchasing data
• Ability to effectively communicate both orally and in written communications
• Ability to set priorities so that work is completed by established deadlines

Employment is contingent upon the successful completion of a criminal background check and an acceptable MVR. E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission.

The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at  or jobs. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.