Executive Assistant and Office Manager - School of Integrated Sciences

Overview

Working Title: Executive Assistant and Office Manager - School of Integrated Sciences

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100060 - Integrated Science and Technology

Pay Rate: Pay Range

Specify Range or Amount: $42,000 - $46,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/13/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The School of Integrated Sciences (SIS) at James Madison University (JMU) seeks an administrative professional to serve as a full-time executive administrative assistant and office manager to the SIS Co-Directors, faculty, and staff. The position will provide support in the areas of budget management, purchasing, human resources, travel, and other duties as assigned and in association with the day-to-day operation of a dynamic academic unit.

This role also includes supervisory responsibilities for a small team of administrative assistants.

• Provide administrative assistance to the school Directors
• Maintain and reconcile departmental budgets
• Prepare and process hiring paperwork for employees recruited to the school, including newly hired full-time faculty and part-time adjunct faculty; assist with search processes and logistics
• Maintain personnel files
• Prepare and approve orders through eVA, Virginia's online procurement system
• Maintain and reconcile small purchase credit card(s)
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding
• Supervise a small team of administrative assistants and coordinate school-level administrative activity
• Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements
• Maintain office equipment and supplies
• Manage and reserve SIS space using the virtual reservation system
• Perform other duties as assigned to support the needs of the unit and in collaboration with colleagues across the college

The successful candidate must have:

• Relevant experience with finance, accounting, or fiscal management
• Fluency in Microsoft Office with a particular focus on Word and Excel
• Proven attention to detail, resourcefulness, and time management skills
• Previous experience with efficient office practices, including a high level of customer service skills and an ability to work effectively with others
• The ability to handle all office activity and material with discretion and in a confidential manner
• Strong written and verbal communication skills
• Strong interpersonal and leadership skills

• Experience with the following software systems:
  Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC, or similar software programs
• Knowledge of the state expenditures guidelines and limitations for travel and procurement
• Experience with data management systems

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination…