Fiscal & Administrative Specialist; Part-Time

Job Details

Working Title: Fiscal & Administrative Specialist (Part-Time)

State Role

Title:

Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Principal Relationships

Department: 100650 - Principal Giving

Pay Rate: Hourly

Specify Range or Amount: 21.50

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 2/20/2026

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:

• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC):
  Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks:
  The university is granted 12 holidays a year.
• Talent Development Trainings:
  The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The Principal Giving team in University Advancement is seeking a highly organized and detail-oriented individual to join the Principal Giving team as a part-time Fiscal & Administrative Specialist. Reporting to and working closely with the Assistant Vice President for Principal Giving and the Operations Lead, this position requires excellent communication skills, confidentiality, strong attention to accuracy and detail, compliance with JMU's financial and purchasing rules, the ability to learn new systems and databases, and managing multiple priorities effectively.

The main responsibilities of the position are fiscal/financial, including purchasing, processing invoices, receipts and travel expense reimbursements, preparing budget documents, analyzing spending, and maintaining accurate financial records. Other duties include working within the CRM (Affinaquest) to ensure accurate data updates and providing administrative support to office leadership to prepare for meetings with donors.

Together, the Operations Lead and the Fiscal & Administrative Specialist bring a cohesive and collaborative approach to the fiscal and operations support of the Principal Giving unit, whose mission is to facilitate transformative philanthropic gifts to JMU from our most financially-capable prospective donors.

• Maintain, reconcile and analyze monthly budgets.
• Process and record all departmental financial expenditures according to JMU and team best practices.
• Maintain and reconcile small purchase credit card(s).
• Process travel authorizations and expense reports in the Chrome River system.
• Prepare and approve purchase orders through eVA, Virginia's online procurement system.
• Develop and maintain expertise in JMU guidelines and limitations relating to travel, expense, budget and other areas involved with financial operations and serve as the Principal Giving team's primary relationship liaison to these areas.
• Maintain and manage office equipment and supplies.
• Assist in planning, ordering and managing stewardship items for donors.
• Prepare correspondence and donor stewardship items for mailing.
• Assist in providing administrative support to office leadership to prepare for meetings with donors, such as…