Executive Assistant and Office Manager - School of Integrated Sciences

Working Title: Executive Assistant and Office Manager - School of Integrated Sciences

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100060 - Integrated Science and Technology

Pay Rate: Pay Range

Specify Range or Amount: $42,000 - $46,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/13/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The School of Integrated Sciences (SIS) at James Madison University (JMU) seeks an administrative professional to serve as a full-time executive administrative assistant and office manager to the SIS Co-Directors, faculty, and staff. The position will provide support in the areas of budget management, purchasing, human resources, travel, and other duties as assigned and in association with the day-to-day operation of a dynamic academic unit.

This role also includes supervisory responsibilities for a small team of administrative assistants.

• Provide administrative assistance to the school Directors.
• Maintain and reconcile departmental budgets.
• Prepare and process hiring paperwork for employees recruited to the school, including newly hired full-time faculty and part-time adjunct faculty; assist with search processes and logistics.
• Maintain personnel files.
• Prepare and approve orders through eVA, Virginia’s online procurement system.
• Maintain and reconcile small purchase credit card(s).
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding.
• Supervise a small team of administrative assistants and coordinate school-level administrative activity.
• Process travel authorizations and expense reports in Chrome River, JMU’s electronic system for entering and approving travel and individual expense reimbursements.
• Maintain office equipment and supplies.
• Manage and reserve SIS space using the virtual reservation system.
• Perform other duties as assigned to support the needs of the unit and in collaboration with colleagues across the college.

• Relevant experience with finance, accounting, or fiscal management.
• Fluency in Microsoft Office with a particular focus on Word and Excel.
• Proven attention to detail, resourcefulness, and time management skills.
• Previous experience with efficient office practices, including a high level of customer service skills and an ability to work effectively with others.
• The ability to handle all office activity and material with discretion and in a confidential manner.
• Strong written and verbal communication skills.
• Strong interpersonal and leadership skills.

• Experience with the following software systems:
  Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and…