Office Manager - Department of Mathematics and Statistics Job Harrisonburg area,Virginia USA,Administrative/Clerical

Working Title: Office Manager - Department of Mathematics and Statistics

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Science and Mathematics

Department: 100026 - Mathematics and Statistics

Pay Band: 3

Pay Rate: Pay Range

Specified Range: $42,000–$45,619

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 06/18/2026

Benefits

Paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
High‑quality health insurance options.
Retirement benefits through the Virginia Retirement System.
Well‑being support through the Balanced Dukes program.
Tuition waiver program for undergraduate and graduate courses taken at JMU.

General Information

The Department of Mathematics and Statistics at James Madison University is accepting applications for an Administrative Assistant to serve as the administrative support for the department head and faculty. The successful candidate will be part of an administrative team of two that contributes to the success of the Department of Mathematics and Statistics by working cooperatively in an active, energetic environment.

This position is often the first point of contact that individuals have with the department, making this position a highly interactive role.

Duties and Responsibilities

Provide administrative support to the department head, approximately 55 full‑time faculty and 15 adjunct faculty.

Prepare all Personnel Action Request forms and instructor/faculty contracts.

Make travel arrangements and process travel reimbursements.

Prepare accounting vouchers, complete agency transaction vouchers and budget revisions as assigned, reconcile the monthly budget and maintain Duke Card log in compliance with the JMU Financial Procedures Manual.

Provide administrative support for grants and conferences sponsored by the department.

Hire and supervise student workers.

Serve as building coordinator and liaison to the various Facilities Management crews and other departments that occupy the building.

Process JMU Foundation Payment Vouchers and student scholarship forms.

Make purchases as requested according to state and university guidelines including office and classroom supplies, equipment, furniture and other goods and services.

Provide prompt, courteous services to students, guests, and visitors to the department while guiding individuals as needed to the proper resources.

Qualifications

Excellent communication skills (oral and written) exhibiting high levels of professionalism and courtesy.
Superior interpersonal and leadership skills including the ability to interact professionally with groups and individuals from every facet of the university community.
Ability to organize and prioritize multiple tasks.
Attention to detail and high level of accuracy.
Understanding of best practices in office operations.
Fluency in the Windows computer operating environment and Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Knowledge of state and university travel and procurement regulations and policies.
Knowledge of JMU administrative policies and procedures.
Experience with eVA (or comparable procurement systems), Chrome River (or comparable systems), People Soft (or comparable finance, HR, or Student Administration systems), or AIM (or comparable facilities management work order systems).
Demonstrated ability to learn new systems.

Conditions of Employment

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not…