Recruitment and Services Assistant; Part-Time

Position: Recruitment and Employment Services Assistant (Part-Time)
Working Title:

Recruitment and Employment Services Assistant (Part-Time)

State Role

Title:

Administrative and Office Specialist III

Position Type:
Part-time - Wage / Part-time Salaried

Position Status:
Part-Time

FLSA Status:
Non-Exempt:
Eligible for Overtime

College/Division:
Human Resources, Training and Performance

Department: 100210 - Human Resources

Pay Band: 3

Pay Rate:
Pay Range

Specify Range or Amount: $18.50 - $20.00

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 06/25/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:

* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

* Free Access to the University Recreation Center (UREC):
Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.

* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.

* Holiday Breaks:
The university is granted 12 holidays a year.

* Talent Development Trainings:
The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University's Office of Human Resources is accepting applications for a part-time Recruitment and Employment Services Assistant. This position is responsible for providing a high level of customer service to both internal and external customers as well as administrative support to the Recruitment and Employment Services team.

Duties and Responsibilities:

This position works closely with the HR Onboard Specialists and Recruitment Specialists by:

* Providing assistance with the recruitment process to internal and external customers via phone, email and in person

* Assisting applicants with the online application process

* Supporting special Recruitment and Employment Services Team projects, initiatives and events, such as Connections Day, Job Fairs, etc.

* Providing additional general administrative and clerical support for other HR functions on an as needed basis

* Tracking reference letters that are received, scanning them, and following up on references that are not received

* Running reports in a timely manner and ensuring data is accurate

* Scanning documents into an electronic filing system

Qualifications:

The successful candidate must have:

* Demonstrated excellent administrative practices and procedures

* Strong interpersonal skills, customer service experience and the proven ability to build strong working relationships

* Excellent verbal and written communication skills

* Exceptional attention to detail and accuracy

* Qualities such as professionalism and adaptability

* The ability to organize, prioritize and multi-task

* Demonstrated typing and data entry skills and computer knowledge in a Windows based environment, preferably Microsoft Word, Excel and Power Point

* The ability to work independently and as part of a team

* The ability to manage confidential and sensitive information

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

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