Executive Assistant - Marketing & Strategic Communications

Working Title

Executive Assistant - Marketing & Strategic Communications

General Administration Supervisor II/Coordinator II

Full-time Staff (Classified)

Full-Time

Exempt:
Not Eligible for Overtime

Marketing and Strategic Communications

100806 VP Marketing and Strategic Communications

5

Pay Range

$58,000 - $63,000

JMU only position? No

Grant-funded? No

Conflict of Interest designated position? No

Beginning Review Date: 06/04/2026

The Division of Marketing and Strategic Communications is currently seeking applicants for a full‑time executive assistant position. This position will support the Vice President and will be the first point of contact for visitors to the division. The Division of Marketing and Strategic Communications includes University Communications and University Marketing and Branding at James Madison University.

• Generous Leave:
  Paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually
• Comprehensive Health Coverage:
  High‑quality health insurance options that fit your needs
• Retirement Options:
  Retirement benefits through the Virginia Retirement System
• Employee Well‑Being:
  Balanced Dukes program promotes wellness and work‑life integration through resources, events, and support
• Tuition Waiver Program:
  Advance your education with the tuition waiver program for undergraduate and graduate courses taken at JMU

• Manages the administrative and project management support of the Vice President including complex calendar management, scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates multiple meetings and other activities involving various on and off‑campus groups.
• Reviews and prepares a wide range of divisional and campus correspondence and communications for distribution.
• Assists with the development and distribution of presentation materials and reports for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.
• Provides project management support for assigned projects.
• Serves as liaison for the Division of Marketing & Strategic Communications.
• Exercises independent judgment to address shifting and multiple priorities and crisis situations/issues.
• Independently performs multiple, complex administrative and fiscal responsibilities for its respective department/offices.
• Manages and tracks division projects and assignments to ensure deadlines and priorities are met.
• Serves as the first point of contact for campus partners (vice presidents, deans, faculty, staff, etc.), students, visitors, media outlets, external community, and vendors/agencies.
• Provides professional and courteous customer service to internal and external constituents of the university.

• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of signature sheets, budget access, and annual reports.
• Submits work orders and motor pool requests for the Division of Marketing & Strategic Communications as needed.
• Maintains knowledge of university budget policies and procedures, including purchase requisitions, travel authorizations, monthly budget reconciliations, and other reimbursements.

• Distributes information on various events to departments within the respective divisions and elsewhere on campus as directed.
• Serves as primary contact to internal and external constituents with professionalism and discretion on behalf of Vice President, including the Board of Visitors, university officials, peer institutions, and other organizations.
• Disseminates timely information to ensure departments within its own division and other divisions are well informed.
• Updates and maintains the Vice President's websites as needed.

• Serves as the administrative lead for staff hiring within the Division of Marketing & Strategic Communications.
• Sched…