Environmental Services Administrative Assistant

Environmental Services Administrative Assistant

Position Type: Full-time Staff (Classified)

Position Status: Full-time

FLSA Status: Non-Exempt:
Eligible for Overtime

Department: 100254 - Housekeeping E&G

Pay Range: $36,000 - $38,000

Shift: Monday - Friday, 6:30 a.m.

- 3:00 p.m. (alternate schedule during summer)

• Performs and assists with all duties associated with the recruitment, hiring, transfer and separation of all Environmental Services.
• Ensures all recruitment practices are conducted in full compliance with JMU and DHRM policies and procedures, including adherence to guidelines related to nepotism, background checks, motor vehicle records (MVRs), and equal employment requirements; monitors and verifies that applicants meet all required licensing and certification requirements for their positions.
• Assists internal and external applicants with the application process on the JMU job site.
• Supports managers and supervisors by setting up and maintaining AiM queries, training staff on system use, and reviewing reports to identify and correct discrepancies in labor and supply data.
• Provides administrative coordination and documentation support for Environmental Services by developing and maintaining spreadsheets, reports, and departmental records.
• Provides backup administrative support for the Bloodborne Pathogen Program by maintaining accurate records, tracking disposal and payment processes, and ensuring compliance with all regulatory requirements.
• Assists with daily tasks such as time entry, supply orders, and work order entry in the AiM (work management system), ensuring timely time entry for housekeeping employees.
• Collaborates with the manager on various projects, including data management and project coordination.

• Basic understanding of recruitment and hiring processes.
• General knowledge of timekeeping and payroll procedures.
• Familiarity with office administrative practices and recordkeeping.
• Working knowledge of computer systems and standard office software (e.g., Microsoft Office).
• Understanding of confidentiality requirements and professional workplace standards.
• Basic awareness of data management and reporting processes.

• Paid vacation, sick, parental, and community service leave.
• 19 paid holidays a year including one week off for Thanksgiving Break and almost two weeks off for Winter Break.
• Affordable health insurance; retirement through the Virginia Retirement System.
• Work-life balance and integration program, Balanced Dukes, designed to support overall well-being of employees.
• Tuition Waiver Program for undergraduate and graduate level courses at JMU.

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at  or jobs. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.