Recruitment and Services Assistant; Part-Time

Recruitment and Employment Services Assistant (Part-Time)

Working Title:

Recruitment and Employment Services Assistant (Part-Time)

State Role

Title:

Administrative and Office Specialist III

Position Type:
Part-time - Wage / Part-time Salaried

College/Division:
Human Resources, Training and Performance

Department: 100210 - Human Resources

Pay Band: 3

Specify Range or Amount: $18.50 - $20.00

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution — we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. JMU offers several perks to all employees including:

• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC):
  Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks:
  The university is granted 12 holidays a year.
• Talent Development Trainings:
  The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work.

General Information:

James Madison University's Office of Human Resources is accepting applications for a part-time Recruitment and Employment Services Assistant. This position is responsible for providing a high level of customer service to both internal and external customers as well as administrative support to the Recruitment and Employment Services team.

Duties and Responsibilities:

This position works closely with the HR Onboard Specialists and Recruitment Specialists by:

• Providing assistance with the recruitment process to internal and external customers via phone, email and in person
• Assisting applicants with the online application process
• Supporting special Recruitment and Employment Services Team projects, initiatives and events, such as Connections Day, Job Fairs, etc.
• Providing additional general administrative and clerical support for other HR functions on an as needed basis
• Tracking reference letters that are received, scanning them, and following up on references that are not received
• Running reports in a timely manner and ensuring data is accurate
• Scanning documents into an electronic filing system

Qualifications:

The successful candidate must have:

• Demonstrated excellent administrative practices and procedures
• Strong interpersonal skills, customer service experience and the proven ability to build strong working relationships
• Excellent verbal and written communication skills
• Exceptional attention to detail and accuracy
• Qualities such as professionalism and adaptability
• The ability to organize, prioritize and multi-task
• Demonstrated typing and data entry skills and computer knowledge in a Windows based environment, preferably Microsoft Word, Excel and Power Point
• The ability to work independently and as part of a team
• The ability to manage confidential and sensitive information

Additional Posting Information:

Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check. This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits. E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

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