Administrative Assistant, Program and Student Support - School of Integrated Sciences

Administrative Assistant, Program and Student Support - School of Integrated Sciences

The School of Integrated Sciences is looking for an administrative assistant. The administrative assistant will be helping with financial and operational support for the department by coordinating purchases and inventory, supporting faculty and student research activities, overseeing student employee processes, and facilitating departmental services, events, and communications.

Duties and Responsibilities:

• Collaborate effectively with faculty, staff, student ambassadors, program directors, and Co-Directors to provide administrative support for, and continuous improvement of, departmental operations and strategic initiatives.
• Coordinate and process student employment activities, including hiring paperwork, onboarding documentation, and payroll support.
• Manage student payroll functions, including timesheet entry, reporting, and communication of payroll deadlines.
• Assist with the planning and execution of SIS events by coordinating catering, preparing promotional materials and signage, and supporting event setup and logistics.
• Maintain and update digital signage and SIS marketing content through campus communication platforms in SIS-managed spaces.
• Process and track student and faculty travel requests, student reimbursements, and documentation in accordance with university procedures.
• Monitor, order, and manage office supplies, promotional items (swag), and other departmental needs, including items purchased through awards and end-of-year spending.
• Support scholarship administration by distributing applicant information to decision-makers, coordinating communications, and assisting with award processing.
• Generate reports and data queries related to SIS students, graduates, transcripts, and other program needs.
• Help maintain a professional and responsive SIS administrative presence to students, staff, faculty, administrators and visitors.
• Provide general administrative and operational support as assigned.

Qualifications:

• General knowledge of basic accounting principles, record keeping.
• Proficiency in Microsoft Office:
  Word, Excel, Powerpoint, and Outlook.
• General database management and the ability to handle sensitive and confidential information.
• General understanding of basic accounting procedure and attention to detail.
• Ability to interact appropriately with a variety of groups.
• Excellent verbal and written communication skills.
• Interpersonal and leadership skills.
• Event planning, management, and facilitation experience

Additional Posting Information:

Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation:
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at  or jobs. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer