Executive Assistant - Marketing & Strategic Communications

Position Information

• Working Title:
  
  Executive Assistant - Marketing & Strategic Communications
• State Role
  
  Title:
  
  General Administration Supervisor II/Coordinator II
• Position Type:
  Full‑time Staff (Classified)
• Position Status:
  Full-time
• FLSA Status:
  Exempt:
  Not Eligible for Overtime
• College/Division:
  Marketing and Strategic Communications
• Department: 100806 VP Marketing and Strategic Communications
• Pay Band: 5
• Pay Rate:
  Pay Range
• Specify Range or Amount: $58,000 – $63,000
• Is this a JMU only position? No
• Is this a grant‑funded position? No
• Is this a Conflict of Interest designated position? No
• Beginning Review Date: 06/04/2026

The Division of Marketing and Strategic Communications is seeking a full‑time executive assistant to support the Vice President and act as the first point of contact for visitors to the division.

• Manages the administrative and project management support of the Vice President, including complex calendar management and scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates multiple meetings and other activities involving various on and off‑campus groups.
• Reviews and prepares a wide range of divisional and across‑campus correspondence and communications for distribution.
• Assists with the development and distribution of presentation materials and reports for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.
• Provides project management support for assigned projects.
• Serves as liaison for the Division of Marketing and Strategic Communications.
• Exercises independent judgment to address shifting and multiple priorities and crisis situations/issues.
• Independently performs multiple, complex administrative and fiscal responsibilities for its respective department/offices.
• Manages and tracks division projects and assignments to ensure deadlines and priorities are met.
• Serves as the first point of contact for campus partners (vice presidents, deans, faculty, staff, etc.), students, visitors, media outlets, external community, and vendors/agencies.
• Provides professional and courteous customer service to internal and external constituents of the university.

• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of signature sheets, budget access, and annual reports.
• Submits work orders and motor pool requests for the Division of Marketing & Strategic Communications, as needed.
• Maintains knowledge of university budget policies and procedures, including purchase requisitions, travel authorizations, monthly budget reconciliations, and other reimbursements.

• Distributes information on various events to departments within the respective divisions and elsewhere on campus as directed.
• Serves as primary contact to internal and external constituents with professionalism and discretion on behalf of Vice President, including the Board of Visitors, university officials, peer institutions, and other organizations.
• Disseminates timely information to ensure departments within its own division and other respective divisions are well informed.
• Updates and maintains the Vice President's websites as needed.

• Serves as the administrative lead for staff hiring within the Division of Marketing & Strategic Communications.
• Schedules interviews, assembles interview packets (recruitment materials and interview questions), and reserves interview space as needed.
• Completes ePAR entry for new hires and other personnel actions.
• Submits wage employee timesheets.

• Extensive experience in an executive‑level office environment.
• Knowledge of effective office management practices.
• Extensive experience with a wide variety of technology including Windows, Microsoft Office (Word, Excel, Access, PowerPoint, Teams, SharePoint), Canvas, etc.
• Prior experience with other…