Fiscal and Administrative Specialist; Part - Time

Fiscal and Administrative Specialist (Part
- Time)

State Role

Title:

Administrative and Office Specialist III

Position Type:
Part-time
- Wage / Part-time Salaried

Position Status:
Part-Time

FLSA Status:
Non-Exempt:
Eligible for Overtime

College/Division:
Access and Enrollment

Department: 520125 - GEAR UP Staunton Year 2

Pay Band: 3

Pay Rate:
Hourly

Specify Range or Amount: $20.00 - $22.00 per hour

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 07/17/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution — we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. JMU offers several perks to all employees including:

• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC):
  Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks:
  The university is granted 12 holidays a year.
• Talent Development Trainings:
  The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work.

General Information:

Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) seeks a part-time Fiscal and Administrative Specialist to provide support through a variety of fiscal and administrative duties. James Madison University is proud to partner with Staunton City Schools to implement a GEAR UP grant. GEAR UP is a federally funded program that empowers first-generation and underrepresented students on their path to college through college access and readiness programs.

Duties and Responsibilities:

The Fiscal and Administrative Specialist works to maintain the efficiency and effectiveness of office operations and serves as the primary fiscal manager for the office.

• Provide administrative support to the Project Director and GEAR UP staff.
• Coordinate travel plans and reimbursements for GEAR UP staff.
• Coordinate meetings and events including reserving space and setting up catering.
• Oversee daily office operations including purchasing, incoming and outgoing mail, paperwork processing and work order requests.
• Maintain financial records and reconcile all expenditures monthly.
• Maintain and reconcile all match forms which includes communicating and obtaining signatures from various school employees including teachers and administrative staff.

Qualifications:

Required:

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Proficiency in current administrative and office practices, including data management and financial record keeping.
• Experience and demonstrated knowledge of fiscal management such as reconciliation and a general understanding of basic accounting procedures.
• Ability to manage confidential and sensitive information.
• Demonstrated ability to adapt and learn new systems.
• Strong interpersonal skills and customer service experience with demonstrated excellence in oral and written communication.
• Ability to organize, prioritize and multi-task in a dynamic environment.
• Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal…