Probation Services Technician

Probation Services Technician

Under direction and guidance of a supervisor, the Probation Services Technician is responsible for providing office support and assistance for the administrative functions of the office and for Probation Officers.

• Prepares petitions, orders, and papers essential to probation and pretrial services. Compiling information for investigations, formatting, typing, and editing presentence and pretrial reports, including violation reports and preliminary interview reports for the court, developed by officers, often under pressure of short deadlines. Prepares letters, memoranda, appointment notices, and composes routine correspondence for officers.
• Provides assistance with the administrative functions of the office by greeting visitors, receiving incoming calls, answering routine inquiries, maintaining officers' calendars, and taking minutes of staff meetings.
• Records chronological entries in case files and enters case files and statistical data into automated databases.
• Prepares and organizes case files at the direction of Probation Officers and in accordance with established office policies and procedures. Receives and transfers case files from and to other districts. Prepares and maintains investigative files, entering data into case tracking system.
• Electronically submits appropriate documents to the Bureau of Prisons and Sentencing Commission.
• Conducts criminal record checks through local or national law enforcement systems.
• Accepts monthly reports in the absence of the officer at his/her direction and reviews reports for completeness. Provides list of delinquent reports to officers and transmits letters to clients concerning delinquent reports.
• Advises offenders/defendants reporting from prison or from court on officer assignment and procedures.
• Assists Probation Officers in conducting limited scope criminal history database inquiries and compile limited scope criminal history/profiles. Submit collateral record inquiries and assist in record collection as needed.
• Receives and routes incoming and outgoing mail and materials.
• Performs other duties as assigned.