Document Scanning Specialist; Temporary PT

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Document Scanning Specialist (Temporary PT)
Executive Administration

Employment Status: Temporary PT (20-25 hours per week until project is complete)

FLSA Status: Hourly

Experience

Required:

General office experience

Minimum

Education Requirements:

Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. High School Diploma is the minimum requirement

Direct Supervisor: Staff

Primary

Work Location:

Office setting

Physical requirements: This is operative work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Regular required tasks include frequent standing or sitting for extended periods while operating scanners; repetitive hand and arm motions for scanning, sorting, and feeding documents; good manual dexterity for handling delicate or damaged paperwork;

ability to bend, reach, and move between workstations or filing areas; visual acuity for checking image quality and verifying document accuracy; comfort working in environments with paper dust or handling older records; walking to where records are located, retrieving files, and transporting files to scanning location.

Certification: None

Job Summary
:
Responsible for converting physical documents into quality digital files.

Essential Job Functions

• Prepares paper documents for scanning, including sorting, removing staples, and organizing batches
• Operate scanners and related imaging equipment
• Ensures high-quality digital images through careful review and rescanning when necessary
• Index, label, and upload documents into the appropriate digital systems
• Maintains file organization and follows naming and archiving protocols
• Handles confidential materials with care and complies with data-privacy guidelines
• Report equipment issues and performs basic troubleshooting such as clearing paper jams
• Retrieve physical documents and files from storage as needed
• Works independently with minimal supervision
• Ability to focus as tasks are repetitive

Knowledge

• Familiarity with digitization software or ability to quickly learn
• Familiarity with Microsoft office

Skills

• Hands-on experience with scanners, copiers, and multi-function devices
• Basic data entry experience with strong accuracy and attention to detail

Abilities

• Ability to follow workflow procedures for naming, indexing, and archiving digital files
• Ability to troubleshoot common scanning errors (image quality, misfeeds, page jams, etc.
• Ability to maintain confidentiality
• Regular work attendance is required

Rockingham County is an Equal Opportunity Employer