Maintenance and Planner​/Scheduler; Two Positions

Working Title:

Maintenance and Planner/Scheduler (Two Positions) State Role

Title:

Policy and Planning Specialist I Position Type:
Full-time Staff (Classified) Position Status:
Full-Time FLSA Status:
Exempt:
Not Eligible for Overtime College/Division:
Business Services Department: 100250 - FM Administration Pay Band: 4 Pay Rate:
Pay Range Specify Range or Amount: $55,000-$61,000 Is this a JMU only position?: N/A Is this a grant-funded position?: N/A Is this a Conflict of Interest designated position?: N/A Beginning Review Date: 10/1/2026 About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

James Madison University Facilities Management is seeking applicants for our Maintenance and Planner/Scheduler positions. A successful candidate will independently schedule resources in support of maintenance, events, and projects by effectively communicating needs with customers, managers and supervisors.

• Develops scheduled and repetitive work orders based on resource availability.
• Provides zoned overviews of facility inspections through the coordination and direction of the senior planner.
• Facilitate a weekly scheduling meeting involving all trade supervisors for reviewing the following weeks work and updating current work loads.
• Set-up and track all internal maintenance projects to include time frames, budget, manpower availability, workload, and status.
• Work with all campus departments along with the maintenance trades in developing a comprehensive summer schedule that includes all housekeeping, engineering, and shop projects and sweeps needed to be completed prior to students arriving.
• Keep the Master Schedule up-to-date with all projects and events throughout the year.
• Schedule in Resource 25 as needed for for maintenance procedures on campus.
• Prepare and submit permits for required activities to the state for approval.
• Post outages and closures on the FM web site when scheduled.
• E-mail customers to confirm scheduled FM events that will involve their areas.
• Ensures a timely review of the maintenance backlog.
• Priority repairs are established based on work order priority status codes developed through the planner and customer feedback.

• Works one-on-one with customers, contractors, managers and supervisors to develop scope of work and time frames.
• Assures that the customer is aware of the permits that are required and that they are in place prior to project startup.
• Forecast/Project current and future needs related to services, personnel, and equipment. Make recommendations to the Senior Planner.
• Develops all paperwork to ensure data is accurately captured and a clear definition and scope of work is communicated with the customer and project team.
• Ensures projects are developed and resource availability is scheduled.
• Reviews all project and equipment type requests.
• Develops an approval routing to ensure estimates are clearly communicated to customers and project team.
• Coordinate FM crews and contractors working on in-house projects.
• Have established policy and procedures related to costs associated with a project request and have established accounting procedures.