Assistant Director, Office of Programs - Administrative Services

Working Title: Assistant Director, Office of Sponsored Programs - Administrative Services

State Role Title:N/A

Position Type:Administrative & Professional (Non-teaching Faculty)

Position Status: Full-Time

FLSA Status: Exempt:
Not Eligible for Overtime

College/Division: Vice President - REDI

Department: 539001 - Sponsored Programs Accounting

Pay Rate:Commensurate with Experience

Specify Range or Amount:

Is this a JMU only position?No

Is this a grant-funded position?Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position?No

Beginning Review Date:3/7/2026

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Situated in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is a vibrant community with a population of approximately 52,000. Harrisonburg is conveniently located approximately 120 miles from Washington, D.C. and Richmond, VA.

JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and supportive environment for students, faculty and staff. The student body includes approximately 21,000 undergraduate and 1,800 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master's and doctoral levels. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

The Assistant Director within the Office of Sponsored Programs-Administrative Services plays a pivotal role in fostering the growth of external funding at James Madison University, including oversight of the grants specialist team and coordinating with other stakeholders. Additionally, the assistant director reviews research and related contracts, preparing guidance for the office's Authorized Organizational Representatives to support negotiation and signing. Finally, the assistant director also oversees the development of training material for the campus community.

Duties and Responsibilities:

* Oversight of the grants specialists team:
This position exercises authority in leading and directing a team of grants specialists, including setting priorities and ensuring consistent application of organizational standards across all sponsored project proposals, with a special emphasis on budgets. Duties include supervising the team so that funding proposals are developed, reviewed, and submitted efficiently and effectively in accordance with university policies and procedures and sponsor guidelines, as well as arranging appropriate professional development for the team.

Furthermore, as JMU is an emerging R2 institution with a growing research portfolio, the position, in collaboration with OSP-AS leadership, will develop new workflows and processes to further streamline operations.

* Contract review:
The position provides front-line analysis of contractual provisions in research and related contracts to confirm compliance with organizational policies and standards, recommending revisions and coordinating with leadership (particularly the associate director) on nonstandard terms. The assistant director identifies such terms, prepares contract summaries, and suggests alternative language as appropriate, typically in coordination with University Counsel and other stakeholders (e.g., the intellectual property officer or information security officer).

As appropriate, the assistant director assists with negotiations.

* Resource and training development:
The position provides oversight and decision-making authority for designing and maintaining JMU's budgeting training framework, especially setting programmatic priorities. These include internal resources for the OSP-AS team (e.g, trainings relevant to grants specialists) as well as trainings for the PI community (e.g., what a PI needs to know about specific funder budgeting policies). In the frequently-evolving funding landscape, this includes developing in-house trainings on specific sponsors, electronic systems, and/or new regulations.

* Coordination with other stakeholders:
The assistant director coordinates with other offices across campus to facilitate timely submission of competitive sponsored program proposals.

* Sponsored Programs administrative services as appropriate:
The assistant director should excel as a senior grants specialist and be able to personally oversee budget development, proposal review, and provide related services, especially for particularly difficult programs (e.g., international funders, significant cost share, etc.).

* Contribute to the Strategic Planning and Smooth…