Clerk, Accounting

Job Details

Job Location:

Harrisonville, MO 64701
Position Type:
Full Time
Education Level: High School

Job Shift: Day
Primary

Purpose:

To ensure that invoices and check requests are paid accurately and on time.

Formal Policy-Setting Responsibilities:
No formal responsibility. The policies associated with the job’s purpose and essential responsibilities are set by others.

Routine Decision Making:
Decides if invoices, receiving reports and purchase orders have been properly processed and complete, and if not, what additional information needs to be obtained so payments can be processed in a timely manner.

Formal Supervisory Responsibility:
No formal supervisory responsibility.

Unusual

Working Conditions:

None

• Reviews purchase orders, statements, check requests, and receiving reports for accuracy and completeness.
• Reviews check requests and manual purchase orders for proper approval, correctness, support, account numbers and accurate payment amount on a daily basis.
• Reviews vendor statements and does research, then communicates findings with vendors by month end.
• Sorts incoming mail daily. Sends non-system PO invoices to appropriate departments. Purchase order invoices are sorted and worked daily.
• Communicates with departments as needed to obtain accurate paperwork, in order to process invoices.

• Assigns vendor numbers and enters check requests into the A/P system on a daily basis.
• Enters purchase order invoices on a daily basis, upon receiving completed documentation from Materials Management.
• Completes credit applications, mails requests for w9's and the tax exemption certificates as needed.

• Matches checks to invoices and check requests after each check run. Forwards check register and Void check list to Director of Finance and CFO for review and approval.
• Prints checks weekly and uploads the positive pay file to Commerce for fraud protection.
• Pull over the Business Office Refund Checks and print checks biweekly and uploads the positive pay file to Commerce for fraud protection.
• Submits the Credit Card Vendor file to Commerce for payment weekly.
• Enter Auxiliary checks as submitted monthly.

• Reviews check requests/invoices for monthly accruals by the 10th of the month.
• Prepares monthly Accounts Payable board reports by deadline set by CFO's calendar.
• Order supplies and maintain supply inventory for department weekly, as needed
• Compile and review report for 1099s, then mail by January 31 of the following year. Mail 1096s by deadline.

• Assist with Cash reports, AP Trade Balancing, and other reports/distribution as needed.
• Assist with the Monthly Balance Sheet Account reconciliation, enters the account detail and submits the GL support for review to the Director.
• Collects, reviews and inputs the Fixed Assets into the financial software, then submits the FA for final review and approval of initiation of asset to the Director monthly.
• Assists with the Cost report schedules, collects and files support for the data entered into various schedules monthly for final review and approval by the Director.

• Assist with scanning and filing of documents.

Lifting 10# maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Jobs are sedentary; if walking and standing are required only occasionally.

Lifting 20# maximum with frequent lifting and/or carrying of objects weighing up to 10#. Even though the weight lifted may be only a negligible amount, a job is in this category when it requires walking or standing to a significant degree or pushing and pulling of arm and/or leg controls.

Lifting 100# maximum with frequent lifting and/or carrying of objects weighing up to 25#.

• Lifting:
  Raising or…