Administrative Assistant Research and Grants; OPCVM

Position: Administrative Assistant for Research and Grants; OPCVM
Position Details

Position Information

Position Title Administrative Assistant for Research and Grants; OPCVM Department CVM Research OPFL Position Category Staff Full Time

Job Description

The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department.

Required Qualifications

High school diploma or equivalent

Preferred Qualifications

Associate's degree or higher in business administration, office management, or a related field

At least two years of administrative experience in an academic, medical, or professional office environment

Familiarity with the field of veterinary medicine or academic research

Experience supporting research offices or grant-related functions

Familiarity with budgeting, purchasing, and procurement systems

Experience coordinating logistics for meetings, events, or academic functions

Physical Demands Campus Orange Park Florida

Job Duty

Job Duty

Manage shared calendars and internal deadlines related to research events, committee meetings, and submission timelines in coordination with the research office team

Job Duty

Facilitate routing of research-related forms and coordinate signature collection for institutional submissions

Job Duty

Maintain a centralized archive of final submissions for grants, IRB/IACUC protocols, and internal research documentation

Job Duty

Manage daily office operations, including answering phones, responding to emails, and handling correspondence

Job Duty

Maintain and organize departmental files, records, and databases

Job Duty

Schedule and coordinate meetings, appointments, and events

Job Duty

Provide administrative support to research-related committees and meetings.

Job Duty

Assist with preparation, formatting, and submission of reports, grants, and internal documentation

Job Duty

Serve as the primary administrative point of contact for the Office of Research

Job Duty

Provide information and assistance to faculty, staff, students, and external partners

Job Duty

Facilitate communication between the research office and other University units

Job Duty

Draft, proofread, and edit departmental publications, correspondence, and communications as needed

Job Duty

Assist with preparation and monitoring of departmental budgets

Job Duty

Track expenditures and process invoices, reimbursements, and purchasing requests

Job Duty

Manage departmental purchasing, including office supplies and equipment inventory

Job Duty

Plan and coordinate administrative aspects of departmental events such as seminars, workshops, and academic gatherings

Job Duty

Manage logistics for events, including space reservations, catering, materials preparation, and travel arrangements

Job Duty

Assist in onboarding new research faculty or staff by coordinating initial scheduling, documentation, and introductions

Job Duty

Collaborate with the Director of Research Operations and the Grants and Research Coordinator to align workflows and support shared goals

Job Duty

Participate in College and University committees or community outreach initiatives as assigned

Job Duty

Handle sensitive and confidential information in accordance with University privacy policies and applicable regulations

Job Duty

Maintain a professional demeanor and uphold the values of LMU-OPCVM in all interactions

Job Duty

Perform duties in support of the College s and University s mission and evolving needs

Posting Detail Information

Posting Number S04958P Job Open Date 05/07/2026 Job Close Date 10/31/2026 Open Until Filled No Special Instructions Summary About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at  or human resources