Payroll Clerk; Three-Shift Operations; Hybrid

Overview

The State of Connecticut, Department of Children and Families (DCF), Fiscal Services Division is seeking to fill a Payroll Clerk position located in our Central Office, 505 Hudson Street, Hartford, CT.

• Full-time, 40 hours per week
• First shift, Monday to Friday, 8:30 a.m. to 5:00 p.m.
• Responsible for preparing biweekly payrolls (regular, overtime, supplemental) and posting changes and adjustments to master files
• Processes payroll for a three-shift, 24/7 operation with varying schedules and pay rules
• Supports over 3,000 employees across the state, including bargaining unit, confidential, and managerial employees

DCF works to protect children, support families, and advance child well‑being through advocacy, community strengths, and services for children facing emotional and behavioral challenges.

• Professional growth and paid professional development opportunities
• Healthy work‑life balance
• Eligible for State of Connecticut Public Service Loan Forgiveness after 10 years of service

• Prepare biweekly regular, overtime and supplemental payrolls
• Review employee timecards and timesheets for accuracy and completeness; post hours to master payroll cards
• Review personnel and payroll change notices and post changes or adjustments to master files (new hires, transfers, reclassifications, terminations, retirements, wage increases, deduction changes, etc.)
• Calculate gross wages and note deductions on worksheets and summary sheets
• Prepare and balance prelists for Central Payroll and submit summary sheets and transmittal certificates
• Verify check register and printed payroll outputs against worksheets and records
• Perform clerical accounting functions (calculate balances, post charges to expenditure accounts)
• Prepare supplemental payrolls (longevity payments, vacation pay, promotional adjustments)
• Calculate and process retroactive payments, collective bargaining increases, and annual increments
• Verify provider checks and bills issued by the Office of State Comptroller
• Keep abreast of collective bargaining contract requirements (salary increases, overtime, shift differential, holiday pay restrictions)
• Respond to employee inquiries regarding paychecks and payroll practices
• Maintain payroll data records and files
• Calculate workers’ compensation and/or retirement payments (as needed)
• Calculate and monitor payroll deductions for court‑ordered wage executions (garnishments)
• Consult division or facility supervisors about employee time records
• Perform related duties as required

• Knowledge of payroll terminology, practices and procedures; basic accounting and bookkeeping principles; general office procedures
• Interpersonal, oral and written communication skills; arithmetic computation ability
• Ability to read, understand and apply contract guidelines and regulations
• Maintain records and files; follow complex oral and written instructions; operate office equipment including computers, tablets, and other electronic devices

Four years of experience in accounts payable, bookkeeping, payroll preparation, or clerical work involving finances.

At least one year of the general experience must have been as a State of Connecticut Payroll Clerk (class code 6157).

College training may be substituted for general experience on the basis of fifteen semester hours equal to one‑half year, up to a maximum of two years.

• Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness
• Experience with a three‑shift, 24/7 operation with varying schedules and pay rules
• Experience utilizing CORE‑CT, People Soft, or similar applications for human resources and financial management
• Experience utilizing UKG‑Pro or similar time and attendance software
• Experience working independently with problem‑solving skills and ability to adapt to changing priorities and deadlines
• Proficiency with Microsoft Office, especially Excel and Word

Persons responsible for supervising or observing inmates or custodial individuals must possess a high‑school diploma or GED certification at the time of appointment.

The State of Connecticut is an equal‑opportunity and affirmative‑action employer and encourages applications from women, minorities, and persons with disabilities.

As defined by Sec. 5‑196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. A job class is not meant to be all‑inclusive of every task or responsibility.