Office Assistant

Recruitment #CL-001

Location:

Hartford, CT

Date Opened: 2/3/2026 10:00:00 AM

Salary: $48,365 - $63,456/year

Job Type: Open to Agency Employees

Close Date: 2/11/2026 11:59:00 PM

The State of Connecticut, Secretary of the State (SOTS) is seeking a detail-oriented and motivated Office Assistant to support the Management and Support Services Division. This position provides essential clerical and operational support, helping ensure the smooth functioning of the office while contributing to the delivery of accurate information to hundreds of thousands of residents annually.

• View our State Employee Benefits Overview page!
• Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.
• Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.

• Full-Time, 40 hours per week
• Monday through Friday
• Location:
  
  Hartford, CT
• Hybrid (office/telework) may be available

• You enjoy keeping an office organized and take pride in accurately managing records, reports, and clerical tasks.
• You like working independently, managing multiple responsibilities, and meeting deadlines.
• You are comfortable using computers, office software, and other equipment to complete tasks efficiently.
• You enjoy helping others – whether colleagues, supervisors, or the public – and providing clear, professional support.

• Compile, generate, and maintain recurring operational and statistical reports, ensuring data accuracy and consistency, and track trends to support informed decision-making.
• Manage and prioritize a variety of clerical tasks using computerized systems, maintaining accurate records and meeting strict deadlines.
• Coordinate with multiple internal units to facilitate workflow, gather necessary information, and ensure timely completion of assigned tasks.
• Support office financial and processing functions, including reviewing invoices, maintaining supporting documentation, and tracking basic costs.
• Provide backup support for mailroom operations, including sorting, distributing, and processing incoming and outgoing correspondence and materials.
• Assist with general clerical functions such as filing, data entry, scheduling, and preparing correspondence, while applying attention to detail and established procedures.

Through the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws.

We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation.

• Meet
  
  Minimum Qualifications:
  
  Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. In order to be considered for this job opening you must be a current State of CT employee of the Office of the Secretary of the State for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language.
  
  You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits:
  List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service…