Front Desk Office Assistant

Bilingual Front Desk Office Assistant

Our client, a growing education organization, is seeking a Bilingual Front Desk Office Assistant (English/Spanish) to serve as the first point of contact for visitors, families, and staff while supporting daily administrative operations. This role is ideal for someone who is welcoming, organized, professional, and enjoys working in a fast‑paced, community‑focused environment.

• Greet visitors, families, and staff while creating a positive and professional front office experience
• Answer and direct incoming phone calls in both English and Spanish
• Respond to inquiries and provide administrative support to internal and external stakeholders
• Schedule appointments, manage calendars, and coordinate meetings as needed
• Maintain accurate records, files, and confidential documentation
• Assist with data entry, reports, and general office support duties
• Manage incoming and outgoing mail, emails, and office communications
• Support day‑to‑day office operations and help maintain an organized front desk environment
• Assist leadership and staff with administrative projects as assigned

• Fluent in Spanish and English (spoken and written) – required
• Previous experience in a front desk, receptionist, administrative assistant, or office support role preferred
• Strong customer service and communication skills with a professional demeanor
• Comfortable handling high call volumes and interacting with visitors throughout the day
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to multitask, stay organized, and manage competing priorities
• Strong attention to detail and ability to maintain confidentiality
• Experience with in education, healthcare, nonprofit, or mission‑driven organizations preferred

• Competitive compensation and benefits package
• Supportive and collaborative work environment
• Opportunity to contribute within a mission‑focused education setting
• Professional growth and development opportunities

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

By submitting to this position, you agree that Vaco by Highspring has the exclusive right to present you as a candidate for the foregoing employment opportunity and that you have represented information about yourself accurately and have not misrepresented your qualifications. You agree to maintain confidentiality of the information you learn about the position to the fullest extent permitted by law.