Staff Assistant

Key Responsibilities

• Strategic Planning Support & Projects:
  Assist in development and execution of strategic initiatives, providing research, analysis and administrative support. Also complete ad hoc duties such as executive onboarding and coordinating office moves.
• Executive Communication:
  Coordinate materials for Board, ELT, CEO, President; accountable for agenda creation, coordination and meeting facilitation of DAIO SLT bi‑weekly meetings.
• Executive Calendar Management:
  Organize and manage complex calendars for the Chief DAIO Officer, including meeting set‑up, invitations, room reservations, technology and meeting materials; resolve potential schedule conflicts and coordinate weekend release meetings.
• Staffing/Req Management:
  Facilitate management of talent requisitions across the organization, coordinating with hiring managers, recruiting, HRBP, Compensation and LPM; track requisition statuses and provide actionable reports.
• Voice of Frontline, Employee & Customer Initiatives:
  Partner with Strategy Execution to schedule site visits, call listening sessions, focus groups and customer‑centric initiatives.
• CEO | Board Level Planning:
  Plan and coordinate ELT agendas for strategic engagements including external partner meetings, Silicon Valley visits and bi‑monthly Gen AI & Transformation sessions.
• Conference & Training Management:
  Manage external conference speaking process for the broader organization.
• Real Estate Management:
  Partner with Strategy and Innovation team for real estate moves; act as liaison between Real Estate and leadership to plan, organize, and facilitate staff moves.
• Stakeholder Coordination:
  Coordinate with stakeholders and executive admin staff to gather data, understand timelines and deliverables for the ELT and business leaders.
• Operational Efficiency:
  Establish management and leader routines, track key initiatives and deadlines, and ensure timely execution, including creating weekend book materials for DAIO EVP.
• Large‑scale Event Planning:
  Oversee venue selection, attendee lists, invitations, agendas, catering and expenses for large events.
• Travel and Expense Management:
  Manage domestic and international travel and expenses, including bookings, itineraries and processing expense reports.
• Standards Development and Leadership:
  Develop standards and best practices for administrative staff within Technology & Operations and serve as a role model.
• Reporting, Presentation & Document Management:
  Maintain distribution lists, organizational charts, SharePoint site and other team documents.
• Confidentiality and Discretion:
  Handle C‑Level matters with discretion, confidentiality and sound judgment.
• Technology:
  Act as point of contact and resource for Microsoft Office, Workday, ARIBA, 365 and other key systems.
• Delegation and Approval:
  Primary delegate for approving transactions and related team matters.
• Relationship Building:
  Build rapport with functional partners including Senior Leadership Team, Finance, HR and administrative assistants.

Seasoned Assistant: 10+ years of corporate administrative support in a high‑visibility environment; 5+ years supporting C‑Suite/executive leaders (technology executives preferred).

Early Career/High Potential: 1–3 years of professional office experience, internships or strong campus leadership track‑record;
Bachelor’s degree preferred.

Skills:

Manage competing priorities, deliver end‑to‑end planning, advanced Microsoft Office 365 proficiency, strong organizational, written and verbal communication, confidentiality, analytical skills, resourceful team player, flexible hours.

Annualized base pay range: $105,600 – $158,400.

Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age.