Administrative Assistant

Job Title

Administrative Coordinator

Under limited supervision, independently provides broad-scale administrative, project and operational support affecting a multiple complex departments and/or the organization, which require high level skills and knowledge of departmental and organizational policies and procedures. Utilizes considerable judgment in interpreting departmental policies to resolve routine to complex inquiries or problems, serves as primary liaison with other departments. Develops, recommends and implements administrative and operational protocols for the department.

Prepares a wide range of documents; composes, edits and proofreads correspondence & reports; creates and maintains spreadsheets and databases and produces reports; edits and proofreads documents to ensure accuracy. Typically performs duties involving mathematical calculations and general accounting procedures. Supervises assigned lower level administrative staff.

Administrative coordination, reception, information & inquiries, appointments, meetings & events, correspondence, reports & documents, statistics/records maintenance & reports, administrative support activities.

Education and/or experience required: GED or high school required. Associates or bachelors degree preferred with 5 to 7 years progressively increasing experiences directly related to the duties and responsibilities specified, or equivalent. Strong working knowledge of Microsoft Windows operating system, intermediate to advanced skills in Microsoft Word and Excel; basic database management experience (Microsoft Access). Working knowledge of scheduling and/or patient records or billing software such as IDX or SMS, or other software may be required by individual departments.

Knowledge of general math and accounting procedures, departmental/organizational policies and procedures.

Skills:

intermediate to advanced level word processing skills and spreadsheet skills. Skill in use of multiple department specific database applications, and organization's time & attendance system. Ability to attend to administrative detail utilizing initiative, problem analysis techniques, good judgment and confidentiality. Work with all levels of organization; understand and apply knowledge of department/organizational policies and procedures to resolve complex problems and meet needs of customers.

Multi-task and problem solve with working knowledge of a variety of complex programs/departments and/or the organization. Organize and manage projects, resources and establish priorities. Effectively supervise employees, through participation in staffing decisions, employee development and performance management. Make administrative/procedural decisions and judgments. Communicate effectively, both orally and in writing. Excellent command of grammar and spelling skills. Focus on customer needs and follow through to meet needs.

Research, gather, and review data; compile information and prepare accurate and comprehensive reports with deadlines. Maintain calendars and schedule appointments utilizing electronic scheduling software. Create, compose and edit written materials. Function in a fast paced environment with strong attention to detail.

Job Identification 5093, Job Category Admin. & Ops. Support, Posting Date 06/01/2026, 04:47 PM, Job Shift Day, Locations 282 Washington Street, Hartford, CT, 06106, US (On-site), Scheduled Days and Hours Monday - Friday 8am - 4pm.