Administrative Services Coordinator

Location Detail: 100 Pearl Street Hartford (10484)

Shift Detail: Monday–Friday

Hartford Health Care is Connecticut’s comprehensive healthcare network. The Administrative Services Coordinator coordinates and schedules meetings with internal and external stakeholders, completes travel and expense reports, participates in departmental meetings by taking minutes and identifying follow-up items, prepares agendas and meeting material, manages small, short-term functional area projects, processes invoices and other administrative responsibilities as necessary.

• Builds relationships and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages the calendar to ensure efficient and effective support for the EVP/Senior Leader.
• Completes administrative responsibilities including processing invoices, setting up conference room technology, managing supplies, arranging travel, completing travel and expense reimbursements, and managing meeting materials including copying.
• Takes minutes/notes and handles follow-up for department meetings and Board committee/subcommittee meetings as required.
• Prepares and designs PowerPoint presentations, drafts agendas, internal communications and other department materials.
• Manages the functional area/department budget at a high level.
• Seeks ways to improve departmental processes, products and policies.

• Education: Bachelor’s Degree Required
• Experience: 2-3 years administrative support and project management experience