Academic Affairs Coordinator

Job Description

Provides comprehensive administrative and operational support to the associate deans and the Senior Director of Academic Affairs within the Provost/Dean of Faculty's Office to ensure the smooth functioning of academic programs and initiatives. The role coordinates complex scheduling, events, and committee work, while managing a wide range of academic and administrative logistics across departments. It also tracks and maintains critical academic records, processes, and communications, including reporting and updates to official materials and websites.

• Handle all scheduling for the associate deans and coordinate events organized by the associate deans.
• Support faculty searches by posting positions and handling search documents, and support the work of the Curriculum Committee and other committees staffed by the associate deans.
• Manage a broad range of academic and administrative logistics, including departmental reviews, course and faculty tracking, reporting processes, and funding calls.
• Provide support for various Dean’s Office activities, including but not limited to department chair reviews, visiting faculty reviews, teaching awards, and maintaining the office website and publications.
• Support associate deans and Senior Director of Academic Affairs with other projects as needed, and perform other related duties as assigned based on departmental needs.

• Bachelor's Degree
• 1-3 years experience
• Highly organized with excellent attention to detail, strong problem-solving abilities, and the capacity to manage multiple priorities effectively in fast-paced and high-pressure environments
• Exceptional time management and prioritization skills, with the ability to balance competing deadlines and shifting demands
• Effective written and verbal communication skills, with the ability to convey information clearly, respond to inquiries professionally, and handle sensitive or confidential matters appropriately
• Demonstrated understanding of and commitment to inclusive excellence
• Ability to work independently with minimal supervision as well as collaboratively as part of a team
• Ability to perform data entry and records management with a high degree of accuracy; advanced proficiency in Microsoft Office applications and institutional systems (e.g., Oracle or comparable platforms), with the ability to learn and adapt to new technologies as needed
• Skill in program planning, implementation, and management
• Ability to cultivate and maintain relationships with leadership, faculty, staff, students, and external stakeholders/constituencies
• Applies strong computing and technology skills to support leadership-directed process improvement efforts and enhance operational efficiency

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co‑curricular program. With more than 2,100 full‑time undergraduate students from forty‑three states and ninety‑one countries, we consider our location in a culturally and socio‑economically diverse capital city to be among Trinity’s most distinctive assets;

and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.