Administrative Coordinator- Center Professional Development and Institute Nursing Research

Administrative Coordinator
- Center for Professional Development and Institute For Nursing Research

Hartford, CT, United States (On-site)

Connecticut Children’s is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children’s offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home.

Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.

At Connecticut Children’s, treating children isn’t just our job – it’s our passion. As a leading children’s health system experiencing steady growth, we’re excited to expand our team with exceptional team members who share our vision of transforming children’s health and well‐being as one team.

Under limited supervision, independently coordinates and performs a variety of administrative and operational support duties for the Center for Professional Development (CPD) and Institute for Nursing Research & Evidence-Based Practice (INR). Provides comprehensive administrative and operational support for education, research, quality improvement, and evidence-based practice initiatives. Coordinates complex department activities requiring independent judgment, discretion, and advanced organizational skills.

Project management support, including documentation, data tracking, compliance, meeting coordination, and communication with internal and external stakeholders. Assists with preparation, organization, and maintenance of research documentation, protocols, and study records. Develops and maintains databases, spreadsheets, dashboards, and tracking tools to support project outcome monitoring.

Collaborates with interdisciplinary teams, academic partners, and external organizations to facilitate research and professional development initiatives. Generates reports, supports visual presentation, and prepares summaries to support decision‑making and program evaluation.

Utilizes considerable judgment and interpreting policies to resolve routine to complex inquiries or problems, serves as primary liaison with other departments. Recommends and assists with implementing administrative and operational protocols for the department. Composes, edits and proofreads correspondence, presentations, and reports; creates and maintains spreadsheets and databases and produces reports; edits and proofreads documents to ensure accuracy. Typically performs duties involving mathematical calculations and general accounting procedures.

Administrative Coordination-20%:

• Develops, recommends and implements administrative and operational protocols for the department.
• Anticipates, plans and coordinates activities and projects to effectively coordinate and manage assigned administrative and operational responsibilities.
• Anticipates problems and independently finds and implements solutions.

Communications-20%:

• Professionally engages with internal staff and external visitors.
• Accepts, screens and routes department communications.
• Answers inquiries, provides forms/information or resolves complex problems concerning activities and/or operations of department; follows through, as required, to meet needs of the customer.
• May distribute incoming mail and prepare/process outgoing mail/packages.

Appointments, Meetings and Events-10%:

• Independently coordinates and schedules appointments, interviews, meetings or events.
• Exercises discretion and judgment to coordinate complex calendars for multiple individuals, care providers, groups or conferences.

Correspondence, Reports and Documents-10%:

• Utilizes knowledge and understanding of department operations to create, compose and edit complex technical and/or administrative correspondence and documentation. Creates forms, flyers and templates.

Statistics/Record…