Court Administrative Supervisor

Continuous Recruitment Statewide

Branch‑Wide Office Locations:
Bridgeport, Danbury, Glastonbury, Hartford, Middletown, Milford, New Bristol, New Haven, New London, Tolland, Torrington, Waterbury, Windham, and Stamford.

The State of Connecticut, Judicial Branch is seeking individuals to perform advanced administrative support or complex technical support tasks at a paraprofessional level in a judicial service environment. Selected candidates may be assigned to supervise staff in performing duties within data terminal operation, court data management including data organization and retrieval, and production of finished data records; preparation and maintenance of case files and information for presentation in court;

assisting clients, attorneys, pro‑se parties and members of the public in completing procedural papers and by explaining court procedures and court‑ordered conditions of compliance; preparing documents such as reports, correspondence, notifications to parties, records and activity logs; performing such clerical work as typing, filing and general office support. Incumbents may supervise staff in posting, compiling and reconciling accounting support data such as accounts payable, receivable and payroll processing.

Supervises assigned staff in performing such work as: data terminal operation, court data management including data organization and retrieval, and production of finished data records; preparation and maintenance of case files and information for presentation in court; assisting clients, attorneys, pro‑se parties and members of the public in completing procedural papers and by explaining court procedures and court‑ordered conditions of compliance;

preparing documents such as reports, correspondence, notifications to parties, records and activity logs; performing such clerical work as typing, filing and general office support. Incumbents may supervise staff in posting, compiling and reconciling accounting support data such as accounts payable, receivable and payroll processing.

Positions may be assigned to perform specialized or technical work such as: planning, scheduling and overseeing the installation of telecommunications systems; assisting in the administration of Branch‑wide purchasing; overseeing the management of complex and sensitive case files, including reviewing file content for completeness and providing instruction to support staff in proper case file development for the courts.

Maintains court dockets and diaries of hearing assignments and case reviews; records judgments, orders and other file entries; coordinates and arranges appointments of counsel and referral for various professional services; executes and coordinates proper service of notice, summons and subpoena, including notice by publication and registered mail; reviews billings for accuracy and arranges for the payment of fees; provides for the orderly assignment of all cases for appropriate court hearing and assures that all files are prepared for hearing;

provides or oversees all statistical reporting, bookkeeping, supply requisitioning, court attendance, execution of legal or court documents and file maintenance; may act for the Juvenile Matters Clerk during absences; may supervise assigned staff as designated by the Clerk or in the absence of the Clerk; may perform duties outlined in the Courtroom Clerk job description; performs related duties as required.

Supervises clerical staff; trains assigned staff members; assigns and reviews work for accuracy and timely completion; determines work priorities; may establish record keeping systems; provides input to staff performance reviews; analyzes and revises office procedures; coordinates workflow with staff and related work units; may serve as courtroom clerk; provides recommendations regarding administrative policies and procedures; types or word processes a variety of correspondence and reports, many of which involve confidential information;

may receive and record revenues and fees; may prepare financial and budget reports;…