Facilities Operations Assistant

Details:

Posted:
July 30, 2026 Level: Administrator II (SUOAF)

Hours:

Full-time, 35 hours per week Closing Date:
The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Monday, August 31, 2026

CSCU System Office 61 Woodland Street Hartford, CT 06105
** This position is not remote** For more information, please visit the campus website or (Use the "Apply for this Job" box below)./jobs

The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.

The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.

The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Supports the effective functioning of the Facilities department by coordinating office operations, facilitating communication amonginternal and external stakeholders, and assisting with the implementation of facilities-related programs, services, and initiatives.

Contributes to departmental efficiency through process support, information management, and operational coordination.

Under the direction of the Vice President of Facilities, Real Estate & Infrastructure Planning
, the Facilities Operations Assistant is responsible for supporting the effective function of the Facilities department through effective performance in these essential duties:

• Provides operational and project support to the Executive Officer for Planning and Technical Services, Capital Budget Administrator, and Directors within Engineering and Facility Planning.
• Serves as a primary point of contact for visitors and inquiries, ensuring professional engagement and appropriate routing of requests.
• Manages incoming communications, including phone calls and messages, to support timely and accurate information flow within the department.
• Oversees the organization, retention, and accessibility of departmental records, reference materials, and archived documents.
• Coordinates procurement activities, including preparing requisitions, processing vendor invoices, and managing orders for supplies, materials, and services in alignment with established purchasing protocols.
• Administers the CSU Parking Tag Program, maintaining accurate records, issuing authorizations, and communicating updates to campus safety departments.
• Administers building access cardkeys (acts as liaison with DAS Security to issue and manage building swipe cards).
• Acts as a liaison for building maintenance and service needs, collaborating with the building manager and Facilities staff to address workspace, furniture, ergonomic, and relocation requests.
• Provides operational backup for entries into the electronic facility management system during extended absences of the Capital Budget Administrator.
• Maintains structured project files and documentation systems, ensuring accurate indexing, organization, and retrieval of materials.
• Prepares professional correspondence, reports, meeting summaries, and other written materials based on drafts or direction from Capital Program staff.
• Maintains records in both digital and physical formats, ensuring secure handling and timely retrieval.
• Reviews documents for accuracy, clarity, and compliance with departmental standards, making minor revisions as needed.
• Facilitates communication with senior leadership across the CSU System, including Chancellors, Presidents, and Vice Presidents.
• Coordinates meetings, schedules, and logistics; provides support for special projects and committee activities.
• Participates in CSCU System Office mail distribution, prioritization, and routing to ensure efficient handling of time-sensitive materials.
• Supports asset management activities, including barcoding and tracking of fixed assets.
• Schedules and operates virtual meeting platforms (Webex, Microsoft Teams) and adapts to emerging technologies as required.
• Obtains and…