26-27 CT Office Coordinator

Hourly rate: ~$20-25

Schedule: ~ 7:30-3:30pm (Full time, 40 hours/week)

Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great education. We are looking for you. We are a network of innovators, of dedicated educators committed to pursuing excellence for ourselves and our students, of content nerds with a deep knowledge and love of subject matter, and of advocates with an unwavering commitment to inspiring all students to reach the high expectations that help them succeed.

School Year: 26-27

Start Date:

Immediate
School:
Multiple Schools Sites

The Office Coordinator is the face of the Achievement First campus and a key member of the school’s operations team. The primary responsibility of the Office Coordinator is to operate a welcoming and efficient main office. The Office Coordinator will work closely with the Student Services Manager and will report to the Director of School Operations. The ideal candidate is a highly personable, systematic, and extremely organized worker-bee who deeply believes in the Achievement First school model and is committed to helping build a network of high-performing schools.

• Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team
• Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
• Receive and distribute mail and shipments
• Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families

• Use Achievement First’s Student Information System (SIS) to reconcile student attendance daily
• Use the SIS to maintain and update all student contact/demographic information, as directed by the Student Services Manager
• Manage student issues, such as processing late arrivals and following-up with the families of absent students
• Assist student services manager and director of school operations with the administration and processing of regular student tests
• Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team
• Assist student services manager with compilation of data for various reports

• Produce letters, memos, and other notices
• Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server

• Fulfill staff supply requests
• Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
• Conduct weekly supply inventory/equipment check and restocks as necessary:
  Handles packages and supports with stocking paper

• Assist the Director of School Operations in preparing the campus annually for start up/new school year launch
• Support the operations staff
• Assist the Director of School Operations with personnel and financial record keeping
• Assist the Student Services Manager with coordination of school events, test administration and processing, production and distribution of school memos, etc.
• Assist with filing of documents and records

• Belief in the Achievement First mission and educational model
• Excellent written and verbal communication skills
• Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite
• Project management skills
• Strong communication and customer service skills
• Ability to adapt quickly and move urgently
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• A cheerful and welcoming demeanor, customer service
• Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition

• Bachelor’s degree from an accredited 4-year institution or experience in office management/administrative experience highly preferred
• Bilingual (Spanish/English)-preferred

• Employees at Achievement First are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. Office Coordinators’ hourly rates range from $20.00-$25.00, based on experience.
• As a regular full time employee of Achievement First, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and paid Family Leave.