Aviation Admin Assistant

## Aviation Admin Assistant Apply remote type:
In-Office locations:
Hartford, CTtime type:
Full time posted on:
Posted Todayjob requisition :
R26 003853
*
* Location:

** Delta Airlines BDL - AVN
** Pay Rate:
** Salary - Salary Plan, 60,000.00 USD Annual
*
* Work Shift:

**** Job Description
** Station Administrative Assistant    HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.

Position Overview:

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.
** Responsibilities
* *** General Administrative Support:
*** Answer and direct phone calls, take messages, and provide information to callers.
* Manage and maintain electronic and paper filing systems.
* Schedule and coordinate meetings, appointments, and conference calls.
* Prepare agendas, take meeting minutes, and follow up on action items.
* Prepare, organize, and approve payroll.
* Order and maintain office supplies, ensuring adequate stock levels.
* Maintain and organize common office areas.
* Assist with photocopying, scanning, and faxing.
* Greet and assist visitors in a professional and courteous manner.
** Communication and Correspondence:
*** Draft and edit correspondence, emails, memos, and reports.
* Proofread documents for accuracy and completeness.
* Maintain and update contact lists and databases.
* Assist with the preparation of presentations and other materials.
** Project Support:
*** Assist with various administrative tasks related to projects.
** Other Duties:
*** Perform other administrative and clerical duties as assigned.
* Maintain confidentiality of sensitive information.
* Contribute to a positive and collaborative team environment.
*
* Qualifications:

*** Gather information and prepare reports as needed.
* Follow up on project-related tasks and deadlines.
** Skills
* ** Interpersonal

Skills:

Ability to interact with individuals at all levels of the organization
* Communication:
Effective written, spoken, and non-verbal communication as well as presentation skills
* Customer Service:
Service-oriented mentality with a focus on exceeding expectations
* Professionalism:
Maintain a positive and professional demeanor
* Decision Making:
Ability to quickly make sound decisions and judgments
* Proactivity:
Self-motivated with the ability to effectively prioritize projects and needs
* Team Player:
Willingness to collaborate and provide support where needed to achieve outcomes
* Business Ethics:
Demonstrate integrity, respect, and discretion in all business dealings
* Organization:
Attention to detail and ability to effectively manage tasks in a fast-paced environment
** Requirements
* ** High school diploma or equivalent required;
Associate's or Bachelor's degree in Aviation Management,
* Business Administration, Education, or related field preferred.
* Two or more years of aviation operations, training, safety, or supervisory experience preferred.
* Experience coordinating employee training programs and maintaining compliance records preferred.
* Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
* Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
* Preferred:
Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
* Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
* Must pass all airport background screening requirements and possess a valid driver's license (where applicable).
** What We Offer
*** Paid time off (vacation and sick)
* Medical, dental, and vision insurance
* 401(k) with employer match
* Employee Assistance Program (EAP)
* Career development and ongoing training
* Health savings account
* Life insurance
** Important to Know
*** Veterans and candidates with military experience are encouraged to apply.
* HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.
** Who is HHS Aviation
** HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.
#J-18808-Ljbffr