Administrative Assistant (Meritain Health

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

This is an exciting opportunity to provide administrative support to high-level senior leaders.

The Administrative Assistant will directly support three members of the Meritain Health sales leadership team. Meritain Health is a subsidiary of Aetna, a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States.

• Proactively manage/coordinate daily schedule/calendar, contacts, travel arrangements, and meetings (internal and external).
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Arrange travel and all accommodations, including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (room scheduling, telepresence events, etc.), including preparing presentations/agendas/materials, documenting notes, coordinating follow-up items to completion, and arranging for food/drink.
• Manage general administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, etc.
• Edit presentations, agendas, spreadsheets, and communications.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Participate in special projects as designated and assist other department members as necessary.
• Works appropriately with confidential information; always acts with discretion.

• 3-5 years of administrative experience supporting senior leadership.
• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
• Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.

• Ability to successfully toggle multiple projects and tasks, organizing and managing time appropriately.
• Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.
• Ability to work with and maintain confidential information.
• Demonstrated experience taking thorough notes and translating discussions into actionable next steps.
• Strong judgment in understanding priorities and modifying meeting schedules and content as needed.
• Proven ability to work autonomously while also collaborating effectively with others.

• Bachelor's degree or equivalent work experience (4+ years of relevant experience + high school diploma or GED).

40

Full time

The Typical Pay Range For This Role Is $21.10 - $49.08

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission…