Administrative Assistant

Introduction

Are you a current employee of the Dept. of Agriculture looking for the next step in your career? If so, read below.

Our State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees.

• Monday
  - Friday
• Full Time, 40 hours per week
• First Shift, 8:00 am to 4:30 pm
• Location:
  
  Dept. of Agriculture Headquarters, 450 Columbus Blvd in Hartford, CT
• This position is eligible to apply for telework, in accordance with the Telework Policy. Learn more about the Telework Policy.

The Bureau of Regulatory Services oversees statewide animal health programs, inspections, regulatory compliance, statutory documentation, and emergency response activities. The Administrative Assistant provides essential administrative and technical support to the Bureau Director, Assistant Director, State Veterinarian, inspectors, and program technicians.

• Draft, edit, format, and proofread bureau documents, including regulatory orders, letters, reports, meeting agendas, and official correspondence.
• Organize, retain, and manage digital and physical records, including SharePoint structure, document naming, and AMIRS digitization.
• Coordinate schedules, meetings, inspections, travel arrangements, and logistics for bureau leadership and field staff.
• Serve as front-line communication support for public inquiries, veterinarians, municipalities, and stakeholders.
• Manage supply procurement, inventory tracking, ordering of testing materials, and processing of invoices and reimbursements.
• Assist with data compilation, statistical reporting, and preparation of charts, summaries, and bureau performance metrics.
• Support FOI responses, dog tag program functions, program SOPs, and internal policy development.
• Provide organizational and technical support for bureau-wide projects such as website modernization, SharePoint cleanup, and AMIRS record management.

Department of Agriculture’s (DoAg) mission is to foster a healthy economic, environmental, and social climate for agriculture by developing, promoting, and regulating agricultural businesses; protecting agricultural and aqua cultural resources; enforcing laws pertaining to public health, animal health and animal care; and promoting an understanding among the state’s citizens of the diversity of Connecticut’s agriculture, its cultural heritage, and its contribution to the state’s economy.

DoAg provides public benefits by empowering its three bureaus to promote and protect Connecticut Agriculture.

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

This employer may participate in E-Verify and will provide the federal government with your form I-9 information to confirm work authorization.

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

TYPING:

• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• Proofreads for content;
• Edits using knowledge of grammar, punctuation and spelling.

FILING:

• Designs office filing systems;
• Organizes and maintains files (including confidential files);
• Maintains, updates and reviews references materials and manuals.

CORRESPONDENCE:

• Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.

REPORT WRITING:

• Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
• Analyzes information and may make recommendations.

INTERPERSONAL:

• Acts for manager by interpreting established policies and…