Fiscal​/Administrative Assistant

Introduction

The State of Connecticut, Secretary of State (SOTS) is recruiting for a Fiscal/Administrative Assistant. The ideal candidate for this position thrives in a collaborative environment and is committed to delivering exceptional administrative and fiscal support in service of the agency's mission.

• Professional growth and development opportunities
• A healthy work/life balance to all employees!

Full-Time, 40 hours per week

Monday through Friday

Location:

Hartford, CT

In addition to the examples of duties listed below, the primary functions of this position includes:

• Performing a variety of fiscal and administrative duties, including coordinating asset processing, tagging, surplus and disposal activities, and year-end inventory;
• Maintaining and reconciling financial records;
• Supporting accounts payable processes;
• Assisting with purchasing and contract administration;
• Reviewing expenditures for budget compliance;
• Utilizing electronic financial systems to prepare reports and maintain accurate records.

The Office of the Secretary of the State is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents. As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 request for information annually.

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

• Meet
  
  Minimum Qualifications:
  
  Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits:
  List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy:
  Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/
  
  Location:
  
  Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission:
  All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM.
• Salary Calculations:
  For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

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