Administrative Assistant, Mathematics

Job Description

The Administrative Assistant manages and coordinates daily operations of the Mathematics Department and the Aetna Quantitative Center, and is the first point of contact for both frequently answering questions and providing resources to students, staff faculty, parents, etc. via phone or email. The successful candidate will be a team player with strong administrative and computer skills who enjoys working with the public and is eager to learn newIT platforms and new software applications as they arise.

• Orders necessary office and classroom supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties toservice office equipment and troubleshoot issues.
• Completes financial transactions including, but not limited to,processing all invoices, check requests, reimbursements, and transfers, filing all appropriate paperwork, monitoring expenditures and budgets, submitting expense reports, and submitting student payroll.
• Assists director and chair with Mathematics Placement Exam aswell as during pre-registration periods.
• Manages scheduling such as calendar appointments, department meetings, and online calendar of events.
• Assists with securing locations/event spaces, arranging catering, working with vendors and presenters, coordinating travel(accommodations, dining reservations, etc.)
• Inputs data into Excel, specifically in the record-keeping forthe Aetna Quantitative Center, and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases as needed. May generate reports as needed.
• Assists in preparation of reappointment and promotion files.
• Assists in correspondence with students and prospective students.

• High School Diploma, or GED
• Outstanding administrative support skills, including excellent written and verbal communication skills, strong interpersonal skills both in-person and over the phone, the ability to write clearly and properly, expertise in problem-solving, task and time management
• Must be proficient in determining priorities and able to exercise good judgment
• Comfortable in dealing with and working effectively with students, faculty, and staff
• Willingness to be a team player
• Excellent verbal and written communication skills
• Proficient with Microsoft Office
• Experience with ordering, managing invoices, and monitoring accounts (Preferred)

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford,Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in aculturally and socioeconomically diverse capital city to be among

Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institution sand organizations throughout Hartford and the region. As apreeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut.

Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students,faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.

For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research.

Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.