Aviation Station Admin

Pay Rate

Salary - Salary Plan, 60,000.00 USD Annual

Delta Airlines BDL - AVN

HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.

• Draft and edit correspondence, emails, memos, and reports.
• Proofread documents for accuracy and completeness.
• Maintain and update contact lists and databases.
• Assist with the preparation of presentations and other materials.

• Assist with various administrative tasks related to projects.

• Perform other administrative and clerical duties as assigned.
• Maintain confidentiality of sensitive information.
• Contribute to a positive and collaborative team environment.

• Gather information and prepare reports as needed.
• Follow up on project-related tasks and deadlines.

• Interpersonal
  
  Skills:
  
  Ability to interact with individuals at all levels of the organization
• Communication:
  Effective written, spoken, and non-verbal communication as well as presentation skills
• Customer Service:
  Service-oriented mentality with a focus on exceeding expectations
• Professionalism:
  Maintain a positive and professional demeanor
• Decision Making:
  Ability to quickly make sound decisions and judgments
• Proactivity:
  Self-motivated with the ability to effectively prioritize projects and needs
• Team Player:
  Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics:
  Demonstrate integrity, respect, and discretion in all business dealings
• Organization:
  Attention to detail and ability to effectively manage tasks in a fast-paced environment

• High school diploma or equivalent required;
  Associate's or Bachelor's degree in Aviation Management,
• Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
• Preferred:
  Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k)…