Executive Assistant - Sport and Medical Sciences Academy - SMSA; N155-2627

POSTING NUMBER: N155-2627

POSTING DATE: September 22, 2026

CLOSING DATE: October 5, 2026

POSITION: Executive Assistant

REPORTS TO: Principal

LOCATION: Sport and Medical Sciences Academy (SMSA)

PRIMARY FUNCTION: Performs administrati ve and secretari al duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.

TYPICAL

DUTIES AND RESPONSIBILITIES:

• Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.
• Oversee maintenance of principal’s calendar of meetings and school events.
• Arrange for substitute teacher coverage through automated call-in service.
  
  Monitor proper sign in procedures and assignment area.
• Process payroll for staff.
• Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.
• Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.
• Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.
• Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.
• Answer telephones to provide information or take message for principal.
• Develop and/or maintain fire drill log.
• Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.
• Review e-mail on a daily basis; distribute messages to appropriate staff.
• Distribute paychecks.
• Supervise the office assistant(s) and secretary(ies); provide training when necessary.
• Perform other secretarial and/or administrative duties as required by the principal.
• Attend computer training as requested during work hours to update skills.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND

EXPERIENCE:

• Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.
• Knowledge of routine clerical/secretarial practices and procedures.
• Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.
• Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.
• Ability to maintain a variety of clerical records in an organized and systematic form.
• Ability to exercise tact and courtesy when dealing with the public.
• Ability to present a professional appearance of oneself and exhibit professional office decorum.
• Must be willing to attend training to update job skills as necessary.
• Must be punctual and have a good attendance record.
• Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.
• Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.

CERTIFICATION REQUIREMENTS: Non-certified.

SALARY AND TERMS OF EMPLOYMENT: Salary in accordance with Hartford Federation of School Secretaries,  Salary Grid (115-12) $47,468 - $66,265. Twelve-month work year.

UNION AFFILIATION: The Hartford Federation of School Secretaries (HFSS).